Administrative Assistant

Job Title :: Administrative Assistant

Location :: Cleveland OH 44111

Contract :: 12 Months Contract

pay Rate :: $22.00/hr. on W2

Schedule: Monday – Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)

Position Summary

The Plant Administrative Assistant provides administrative and clerical support to the Cleveland Plant and its employees while handling confidential information. This role supports multiple departments, coordinates plant activities and events, maintains records, and assists with onboarding and employee programs. The position requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities

Administrative Support

• Provide administrative support to various departments throughout the plant.
• Handle confidential information with discretion.
• Maintain business records, files, and documentation.
• Open, sort, and distribute incoming mail.
• Respond to routine correspondence following established procedures.
• Perform general secretarial and administrative duties with minimal supervision.

Office & Communication Management

• Manage and update:
• Display monitors
• Bulletin boards
• SharePoint sites
• Email distribution lists
• Assist with copier maintenance, toner replacement, and office supply inventory.
• Prepare reports, presentations, charts, graphs, and tables.
• Compile, analyze, and reconcile reports.

Meetings & Event Coordination

• Coordinate facilities, supplies, meals, and logistics for:
• Plant meetings
• Employee events
• Executive visits
• Customer visits
• Arrange conferences and travel accommodations when required.
• Assist in planning and implementing employee engagement and community activities.

Uniform Program Administration

• Serve as the primary contact for the uniform vendor and employees.
• Place new uniform orders.
• Process change requests and cancellations.
• Coordinate on-site visits for the uniform company.
• Assist with direct sales ordering.
• Process vendor invoices through the ePro system.

Employee Support

• Administer employee locker assignments.
• Conduct locker room audits.
• Coordinate locker clean-out during employee exits.
• Attend weekly recruiting meetings for production workers.
• Update hiring and termination tracking spreadsheets.
• Support interview events and first-week onboarding for new hires.

Financial & Administrative Tasks

• Process purchase orders.
• Handle bill payments and expense vouchers.
• Work with confidential personnel, payroll, and salary records.
• Utilize designated office software to complete administrative tasks.

Qualifications

• High school diploma or GED required.
• 2 years of administrative experience in a manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and multitasking skills.
• Ability to maintain confidentiality.
• Ability to work independently and exercise sound judgment.
• Typing speed of at least 60 words per minute.
• Experience with SharePoint is preferred.

Preferred Qualifications

• Experience with Kronos or a similar payroll/timekeeping system.
• Experience coordinating employee events and onboarding activities.
• Knowledge of purchasing, invoicing, and vendor coordination.