What are the responsibilities and job description for the Payroll Admin position at Pathway Group?
Your Role: Payroll Administrator – Ensuring accuracy, compliance, and efficiency in payroll.
As a Payroll Administrator, you will play a key role in ensuring our workforce is supported through accurate and timely payroll processing. This position manages complex, high-volume, multi-state union payroll while maintaining strict compliance with reporting standards and regulatory requirements. Beyond processing, you’ll serve as a trusted resource for employees by addressing payroll inquiries with clarity and professionalism, and you’ll maintain precise records that keep our operations running smoothly across all projects.
What You’ll Do:
As a Payroll Administrator, you will play a key role in ensuring our workforce is supported through accurate and timely payroll processing. This position manages complex, high-volume, multi-state union payroll while maintaining strict compliance with reporting standards and regulatory requirements. Beyond processing, you’ll serve as a trusted resource for employees by addressing payroll inquiries with clarity and professionalism, and you’ll maintain precise records that keep our operations running smoothly across all projects.
What You’ll Do:
- Process high-volume payroll (600 employees) in accordance with multiple union contracts, including Operating Engineers, Laborers, Laborers Solar, Carpenters, Teamsters, Cement Mason/Millrights, and Ironworkers -- across multiple states including, California, Nevada, and Arizona.
- Prepare and submit accurate monthly union reports.
- Administer garnishments, deductions, and weekly tax payments.
- Review time sheets and wage calculations to identify and resolve pay discrepancies.
- Issue manual checks as needed for adjustments, shortages, or separations.
- Ensure compliance with all EDD audits and reporting requirements.
- Respond to pay-related inquiries with professionalism and accuracy.
- Manage a high volume of paperwork and confidential information with discretion.
- Support additional functions and special projects as assigned.
- 1–3 years of experience in payroll or a related role, with strong knowledge of payroll principles, laws, and regulations (e.g., FLSA, tax requirements).
- Ability to work on-site full-time (Monday–Friday), with overtime as needed; must be authorized to work in the U.S.
- Proficiency with payroll software and MS Office, especially Excel, including creating and manipulating spreadsheets.
- Strong numerical accuracy, data entry skills, and attention to detail.
- Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential information discreetly.
- Strong organizational and time management skills, able to meet strict deadlines and manage high volumes of work.
- Problem-solving mindset with the ability to resolve payroll discrepancies efficiently, both independently and as part of a team.
- Associate’s degree or higher
- Experience working with Viewpoint Vista and B2W software.
- Knowledge of union payroll processing and collective bargaining agreements.
- Familiarity with multi-state payroll processing.
- Prior experience in the construction industry
