Office Administrator (Real Estate)

Pittsburgh area real estate company is in need of an experience administrative candidate to provide support to their executive staff within their property management group.  The selected candidate will assist with administrative, marketing and general accounting functions.

Duties will include:

·         Answer and log phone calls for executive staff  

·         Track and maintain tenant certificate of insurance records

·         Create and maintain lease abstracts

·         Maintain electronic and hard copy filing system

·         Assist with property management issues.

·         Process lease and sale agreements once executed.

·         Update and maintain internal database of properties and tenants

·         Prepare and edit brochures & flyers  

·         E-mail blast flyers to real estate agents  

·         Update information on social media and the company website  

·         Assist in the creation of new marketing materials.

·         Update all property listings on related systems

·         Track and maintain real estate tax records per property

·         Send paid real estate tax receipt copies of taxes to mortgage lenders and maintain records.

·         Update financial data and leasing information for the Board of Directors’ meetings

Requirements:

·         5 years of progressive administrative support experience

·         Previous related experience within a property management company is preferred

·         Professional verbal and written communication skills

·         Strong organizational, multitasking and analytical skills

·         Proficient MSOffice skills; working knowledge of Adobe InDesign

·         Basic accounting support experience

·         Team player willing to help when needed