What are the responsibilities and job description for the Administrative Assistant position at Pancoast Staffing Services, Inc.?
Pittsburgh (South Hills) area financial services group is in need of an experienced Administrative Assistant. The selected candidate will be a detail-oriented and dependable in providing administrative, financial processing, and data management support.
Duties to include:
- Provide administrative support for various benefits, community initiatives and company activities.
- Process program registrations, applications, forms, and participant documentation.
- Prepare and enter check requests, payment requests, reimbursements, and related transactions.
- Receive, record, and prepare incoming donation checks for processing in accordance with established financial procedures.
- Prepare donation acknowledgment letters, receipts, and routine payment correspondence.
- Assist with reconciling transaction records and identifying discrepancies
- Enter, update, and maintain reporting information in approved systems.
- Maintain accurate records for programs, community activities and initiatives.
- Assist with preparing routine reports, summaries, and data extracts.
- Maintain organized electronic and physical files, including scanning, document management, and record retention
- Assist with other recurring administrative, bookkeeping, and data management responsibilities as assigned.
Requirements:
- Bachelor's degree in business administration or a related field preferred; Assocs degree with relevant experience will be considered.
- Proficient general bookkeeping (A/P) and administrative support skills.
- Strong attention to detail and demonstrated accuracy in transactions and data entry.
- Professional verbal and written communication skills, strong proofreading skills.
- Proficiency with MSWord, Excel, and Outlook; experience with Oracle and/Access a plus.
- Experience working with financial software, databases, or administrative recordkeeping systems.
- Strong organizational skills and the ability to manage multiple tasks and deadlines.
- Ability to handle confidential information responsibly and follow established procedures.
- Team player willing to assist where needed
Salary : $50,000 - $55,000