Buildings and Grounds Secretary

This is a full-time (260-day) Buildings and Grounds Secretary which falls under the Support Staff contract. This position will begin on or after June 1, 2026.

NOTE: Please review this full and complete job description, as this is a blend of a secretarial position and also a maintenance clerk due to the inventory this position maintains for the department.

Responsibilities

The Buildings & Grounds Secretary provides administrative and clerical support to the maintenance department. This role ensures smooth operations by managing work orders, maintaining records, coordinating schedules, and facilitating communication between departments and vendors.

Job Overview

The Palmyra Area School District is seeking a Buildings and Grounds Secretary for our District. This position works 260-days (year-round) per year. Our Buildings and Grounds Secretary will have the ability to function independently and cooperatively in an ever changing, fast paced environment. Working as a collaborative team member in our maintenance office is essential. Candidates must maintain confidentiality and have the ability to cooperatively work with administration, staff, students, and families. The position will require walking to a neighboring building to utilize the restroom. This position also does operate a forklift to maintain inventory for our our building and grounds department.

Qualifications

• High school diploma or equivalent; additional administrative training is a plus.
• Demonstrated proficiency and experience in clerical or administrative roles, preferably in a maintenance or facilities environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and File Maker Pro.)
• Capability to work with minimal supervision.
• Excellent organizational skills, despite frequent interruptions.
• Ability to handle multiple tasks and prioritize effectively.
• Pleasant personality to interact with public and staff; service-oriented.
• Excellent verbal and written communication skills.
  
  

Additional Information

• Working hours for this position are 8:00 AM - 4:00 PM, Monday - Friday.
• During the summer the working hours are 6:00 AM - 4:00 PM, Monday - Thursday.
• Clerical I - Minimum starting rate of $17.26, midpoint $21.32, and maximum $25.38 per hour – credit will be given for relevant experience.
• If you do not have direct experience in schools, the highest starting rate will be $21.32 per hour.
• Clerical II - Minimum starting rate of $18.27, midpoint $23.35, and maximum $28.42 per hour – credit will be given for relevant experience.
• District paid health benefits - medical, dental, and vision insurance.
• Paid holidays, sick, vacation, and flex days based upon contract.
  

Interested in applying for this position?

Submit your application at https://www.applitrack.com/palmyra/onlineapp/ OR email your cover letter and resume to HR (listed below.) All applicants are required to submit a letter of interest and resume. If hired, a PA Child Abuse Clearance, PA Criminal Record Check, and FBI Background Check will be required.

• For our online application, we want you to submit your application if you are interested in being considered - even if you do not have all the required items at the time of application. If you do not have all the items required at the time of application, please submit a Word.doc with an explanation of where you are at in each process to be able to submit your application by the deadline. For example, if you are waiting on a letter of reference, simply upload a Word.doc that states "requested reference letter from [NAME] on [DATE]. Upon receipt, log back into your account and replace the Word.doc with the actual document received.
  
  

Questions? Contact HR.

Mrs. Angela Hepner, Director of Human Resources

Palmyra Area School District, District Office

1125 Park Drive, Palmyra, PA 17078

angela_hepner@pasd.us (preferred)

(717) 838-3144, Option 9