Budget Administrator

Job Title: Budget Administrator

Location: Hybrid - Three days on-site per week (Tues - Thursday)

Department: Learning and Development

Job Description

:We are seeking a detail-oriented and organized Budget Administrator to join our Learning & Development team. In this role, you will manage budget tracking and forecasting, submit purchase order requisitions, and ensure timely resolution of invoice and purchase order issues. You will also support external training processes and collaborate closely with Learning Program Managers to align financial activities with program needs

.
This position requires basic knowledge of eSAP and Ariba Guided Buying, strong communication skills, and the ability to manage multiple priorities in a dynamic environmen

t.
Key Responsibiliti

• es:Facilitate external training registration and payments in compliance with OEM buyer guidelin
• es.Submit purchase order shopping cart requisitions through the Ariba syst
• em.Maintain accurate budget tracking and documentation for all training and financial transactio
• ns.Create and maintain forecast files for learning progra
• ms.Track invoices, ensure approvals, and monitor payment processing by the Head of Learni
• ng.Resolve invoice and purchase order discrepanci
• es.Provide guidance to requestors on processing requirements during form submissio
• ns.Manage and maintain the external training SharePoint site, lists, and automated workflo
• ws.Monitor the External Training SharePoint List for status updates and approva
• ls.Confirm whether training aligns with forecasted needs, requires a business case, or should be rebilled to the requestor’s organizati
• on.Prepare and share financial details with each Head of Learning (HoL) for revi
• ew.Partner with the Learning Program Manager to create Statements of Work (SOWs) for equipment and delivery nee
• ds.Collaborate with the Learning Program Manager on external training budget forecas
• ts.Manage rebilling processes for external traini

ng.
Qualificati

ons:Education & Experi

• enceBachelor's degree in finance, Business Administration, or a related fi
• eld.Minimum of 2 years of experience in a similar role (budget administration, procurement, or financial operatio

ns).
Technical Sk

• ills Proficiency in Microsoft Excel (spreadsheets, formulas, data analysis to
• ols).Basic knowledge of eSAP & Ariba required; prior administration experience strongly prefe
• rred.Experience with SharePoint site management and Power Automate workflows prefe

rred.
Core Compete

• ncies Strong organizational skills and attention to d
• etail.Excellent written and verbal communication s
• kills.Ability to build relationships, establish trust, and work collaboratively across
• teams.Adaptability to shifting priorities and ability to manage multiple projects with competing dead
• lines.Demonstrated problem-solving and issue-resolution s