Recruiting Coordinator

Position: Recruiting Coordinator
Location: Milwaukee, WI
Hybrid Schedule: 3 Days On-Site (Tuesday, Wednesday, & Thursday)
General Hours: 8AM - 4PM / 9AM - 5PM (Flexible & Based on needs of the business)
Compensation: $40,000.00 - $50,000.00 Generous Commission Structure

Job Summary:

The Recruiting Coordinator is an integral part of the team and plays an important role in providing administrative support to the key senior staff. This role will be ensuring seamless day-to-day operations and optimal efficiency. This role requires managing complex executive schedules, coordinating both in-person and virtual meetings, as well as actively recruiting for open roles.

Job Duties:

• Responsible for screening communications, organizing meeting agendas, and ensuring follow-up actions are tracked and completed. Additionally, the position involves preparing, editing, and proofreading documents, reports, and presentations assisting with social media and system data entry.
• Provide high-level administrative support and assistance.
• Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination.
• Handle sensitive and confidential information with utmost discretion.
• Prepare and edit documents, reports, and presentations for internal and external use.
• Act as the point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions.
• Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences).
• Arrange detailed travel itineraries, accommodations, and transportation for the President and other staff.
• Process and reconcile expense reports in a timely manner.
• Assist with special projects as assigned.
• Track project timelines, deliverables, and ensure deadlines are met.
• Draft, edit, and proofread correspondence, presentations, and other communications for the President.
• Coordinate communications between departments and ensure proper flow of information.
• Maintain high levels of professionalism and diplomacy when dealing with executives and external partners.
• Ensure office operations run efficiently and coordinate with IT when necessary.
• Performs additional duties, including helping with events and planning.
• Performs other related duties as assigned.

BASIC QUALIFICATIONS:

• Strong verbal and written communication and composition skills with ability to interact at all organizational levels.
• Possess high level of independent decision making and professional judgement.
• High level of emotional maturity and professionalism.
• Forward looking thinker, who proactively seeks opportunities and proposes solutions.
• Capability to manage multiple projects and priorities in a fast-paced environment.
• Expert level computer experience; Microsoft Office Suite, Outlook, PowerPoint, Excel and Word.
• Ability to make good decisions, independently plan and carry out assignments with minimal guidance.
• Strong attention to detail and ability to maintain confidentiality.
• Associate or Bachelor’s degree in business, communications or related discipline preferred but is not required.

BENEFITS:

• 401(k) w/ matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short Term & Long Term Disability
• Life insurance
• Paid Time Off
• Paid Holidays
• Bonus opportunities

Equal Opportunity Employer: We are proud to foster an inclusive and diverse workplace culture. We are an equal opportunity employer and are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, or any other characteristic protected by applicable federal, state, or local law. We value diversity and believe that a diverse and inclusive workforce is essential to drive innovation, foster creativity, and achieve success. We welcome and encourage applications from individuals of all backgrounds and are dedicated to ensuring a fair and equitable recruitment and employment process for everyone.