What are the responsibilities and job description for the Office Specialist Human Resources position at Onalaska Web?
JOB REQUIREMENTS: Office Specialist Human Resources (part-time, 20 hours
weekly) The City of Onalaska is seeking to hire a part-time (20 hours
weekly) Office Specialist within the Human Resources department. An
employee in this position provides administrative, technical, and
clerical support ensuring smooth and efficient workflows and
high-quality service. This role assists with a wide range of Human
Resources functions including recruitment, onboarding, recordkeeping,
compliance, benefits support, and general office administration. The
Office Specialist interacts frequently with staff and the public
requiring professionalism and a commitment to public service. Essential
Job Functions: Provides administrative support to the Human Resources
department, including but not limited to data entry, document
management, responding to internal and external phone calls and
walk-ins, receiving, and distributing office mail. Maintains office
organization, manages supplies and inventory, and supports general
administrative tasks within the HR department. Schedules and organizes
appointments such as interviews and training sessions. Supports the
recruitment process by posting job advertisements, screening candidates,
coordinating interview material, and conducting general background and
reference checking. Proofreads and types various department documents
and correspondence for the office. Assists with the full onboarding
process, including preparing new-hire packets, coordinating orientation,
ensuring timely completion of required documents, and updating employee
records. Processes required paperwork for employee changes such as
hiring, transfers, changes in job classification, salary increases, and
other related employment matters. Assists with benefit administration to
include responding to general employee benefit questions. Supports Human
Resources projects and initiatives, such as employee engagement surveys,
recognition programs, performance management tracking, training
programs, and employee events. Assists in the maintenance of Human
Resources databases and generating reports. Purchases necessary items,
processes invoices, and submits purchase orders for Human Resource.
Assists with the maintenance of the department budget (i.e., tracking
and monitoring). Stays up to date with Human Resources regulations and
best practices to help ensure HR compliance. Assists with regular Human
Resources compliance and reporting. Collaborates with the HR team
members to improve processes, enhance employee experience and support
organizational goals. Performs other related duties as assigned. Job
Requirements: Associate Degree in Human Resources, Business
Administration, or related program. Two (2) years of administrative
experience or any combination of education and experience providing
Equivalent Knowledge, Skills, Or Abilities. Customer-service Orientated
mindset and strong people skills. Excellent organizational skills.
Previous Experience In Human Resources Preferred. Proficient With
Microsoft Office Suite and HRIS systems or similar software.
Compensation and Benefits: The 2026 starting wage for this non-exempt
position is \$25.37 per hour (grade 4, step 1) and \$25.75 per hour
(step 1) July rate. Eligible for annual wage advancement upon approval.
Position is (20) hours weekly with flexible scheduling available Monday
through Friday between 7:00am 5:00pm. Position qualifies for voluntary
benefits to include dental insurance effective the first of the month
following 60 days of employment. Dental insurance is through Delta
Dental with premiums paid 50% by the City. Additionally, the City offers
vision, deferred compensation, pet insurance, critical illness, cancer,
and accident insurance. Paid holidays if falls on regularly scheduled
workday and Personal Time. Access to an employee assistance program
(EAP). The City of Onalaska is also a qualifying employer under the
Public Student oan Forgiveness (PSLF) Federal Program. To Apply: To be
considered for this excellent opportunity, submit an online employment
application by accessing https://cityofonalaska.com/jobs by December
28th, 2025. For additional information please contact: City of Onalaska
Human Resources City Hall (1st Floor) 415 Main Street, Onalaska WI 54650
Phone: 608-781-9530 ext. 260 Email: afrandsen@onalaskawi.gov Additional
Information: Initial interviews anticipated for Monday, January 5th,
2026. Selected candidate subject to background screening and
post-offer/pre-employment drug screen. EOE/Drug Free Workplace.
\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Associate Degree in
Human Resources, Business Administration, or related program. Two (2)
years of administrative experience or any combination of education and
Experience Providing Equivalent Knowledge, Skills, Or Abilities.
Customer-service orientated mindset and strong people skills. Excellent
Organizational Skills. Previous Experience In Human Resources Preferred.
Proficient with Microsoft Office Suite and HRIS systems or similar
software. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
www.cityofonalaska.gov
weekly) The City of Onalaska is seeking to hire a part-time (20 hours
weekly) Office Specialist within the Human Resources department. An
employee in this position provides administrative, technical, and
clerical support ensuring smooth and efficient workflows and
high-quality service. This role assists with a wide range of Human
Resources functions including recruitment, onboarding, recordkeeping,
compliance, benefits support, and general office administration. The
Office Specialist interacts frequently with staff and the public
requiring professionalism and a commitment to public service. Essential
Job Functions: Provides administrative support to the Human Resources
department, including but not limited to data entry, document
management, responding to internal and external phone calls and
walk-ins, receiving, and distributing office mail. Maintains office
organization, manages supplies and inventory, and supports general
administrative tasks within the HR department. Schedules and organizes
appointments such as interviews and training sessions. Supports the
recruitment process by posting job advertisements, screening candidates,
coordinating interview material, and conducting general background and
reference checking. Proofreads and types various department documents
and correspondence for the office. Assists with the full onboarding
process, including preparing new-hire packets, coordinating orientation,
ensuring timely completion of required documents, and updating employee
records. Processes required paperwork for employee changes such as
hiring, transfers, changes in job classification, salary increases, and
other related employment matters. Assists with benefit administration to
include responding to general employee benefit questions. Supports Human
Resources projects and initiatives, such as employee engagement surveys,
recognition programs, performance management tracking, training
programs, and employee events. Assists in the maintenance of Human
Resources databases and generating reports. Purchases necessary items,
processes invoices, and submits purchase orders for Human Resource.
Assists with the maintenance of the department budget (i.e., tracking
and monitoring). Stays up to date with Human Resources regulations and
best practices to help ensure HR compliance. Assists with regular Human
Resources compliance and reporting. Collaborates with the HR team
members to improve processes, enhance employee experience and support
organizational goals. Performs other related duties as assigned. Job
Requirements: Associate Degree in Human Resources, Business
Administration, or related program. Two (2) years of administrative
experience or any combination of education and experience providing
Equivalent Knowledge, Skills, Or Abilities. Customer-service Orientated
mindset and strong people skills. Excellent organizational skills.
Previous Experience In Human Resources Preferred. Proficient With
Microsoft Office Suite and HRIS systems or similar software.
Compensation and Benefits: The 2026 starting wage for this non-exempt
position is \$25.37 per hour (grade 4, step 1) and \$25.75 per hour
(step 1) July rate. Eligible for annual wage advancement upon approval.
Position is (20) hours weekly with flexible scheduling available Monday
through Friday between 7:00am 5:00pm. Position qualifies for voluntary
benefits to include dental insurance effective the first of the month
following 60 days of employment. Dental insurance is through Delta
Dental with premiums paid 50% by the City. Additionally, the City offers
vision, deferred compensation, pet insurance, critical illness, cancer,
and accident insurance. Paid holidays if falls on regularly scheduled
workday and Personal Time. Access to an employee assistance program
(EAP). The City of Onalaska is also a qualifying employer under the
Public Student oan Forgiveness (PSLF) Federal Program. To Apply: To be
considered for this excellent opportunity, submit an online employment
application by accessing https://cityofonalaska.com/jobs by December
28th, 2025. For additional information please contact: City of Onalaska
Human Resources City Hall (1st Floor) 415 Main Street, Onalaska WI 54650
Phone: 608-781-9530 ext. 260 Email: afrandsen@onalaskawi.gov Additional
Information: Initial interviews anticipated for Monday, January 5th,
2026. Selected candidate subject to background screening and
post-offer/pre-employment drug screen. EOE/Drug Free Workplace.
\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Associate Degree in
Human Resources, Business Administration, or related program. Two (2)
years of administrative experience or any combination of education and
Experience Providing Equivalent Knowledge, Skills, Or Abilities.
Customer-service orientated mindset and strong people skills. Excellent
Organizational Skills. Previous Experience In Human Resources Preferred.
Proficient with Microsoft Office Suite and HRIS systems or similar
software. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
www.cityofonalaska.gov
Salary : $25 - $26
