Warehouse Data Entry

Position Summary

We are seeking a highly organized, detail-oriented, and dependable Warehouse Operations Administrator to support daily warehouse operations and ensure operational accuracy and efficiency.

The ideal candidate will possess strong administrative and communication skills, demonstrate professionalism when interacting with leadership and team members, and have experience working with warehouse management systems and handheld devices. This position requires an individual who can work independently and collaboratively, adapt to changing priorities, accept constructive feedback, and take initiative to resolve operational issues.

Key Responsibilities

Administrative & Operational Support

• Review, update, and maintain employee timecards to ensure accuracy and timely completion.
• Perform address validation to ensure accurate order processing and shipping information.
• Monitor, research, and resolve missing inventory and order discrepancies using missing-item reports.
• Review and clean up backorders to maintain accurate order statuses and support timely fulfillment.
• Conduct routine operational audits to ensure accuracy, compliance, and adherence to established procedures.
• Maintain accurate records and reports related to daily warehouse activities.

Systems & Order Management

• Troubleshoot order discrepancies and system-related issues between the Warehouse Management System (WMS) and Enterprise Resource Planning (ERP) system.
• Identify, investigate, and escalate system errors or operational inconsistencies as needed.
• Utilize handheld scanning devices and warehouse systems to support inventory accuracy and order fulfillment.
• Collaborate with warehouse leadership and other departments to resolve operational challenges efficiently.

Training & Team Support

• Train and support warehouse associates on proper picking and packing procedures.
• Reinforce standard operating procedures (SOPs), accuracy standards, and productivity expectations.
• Provide constructive guidance to associates to improve operational performance.
• Communicate professionally and respectfully with supervisors, managers, and team members.
• Assist leadership with additional administrative and operational responsibilities as assigned.

Required Qualifications

• Strong administrative, organizational, and problem-solving skills.
• Exceptional attention to detail and commitment to accuracy.
• Experience using handheld scanning devices in a warehouse or distribution environment.
• Familiarity with warehouse operations, including picking, packing, inventory control, and order fulfillment.
• Strong verbal and written communication skills.
• Ability to interact professionally and respectfully with leadership and associates.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Willingness to accept constructive feedback and continuously improve performance.
• Demonstrated reliability, accountability, and strong work ethic.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Bilingual proficiency in English and Spanish.
• Previous experience with Warehouse Management Systems (WMS) and Enterprise Resource Planning (ERP) systems.
• Experience troubleshooting inventory discrepancies, order processing errors, and backorders.
• Previous experience training warehouse associates.
• Proficiency in Microsoft Excel and other administrative reporting tools.