What are the responsibilities and job description for the Camp Administrator position at Old Colony YMCA?
JOB SUMMARY
Under the supervision of the Camp Director, the Camp Administrator will represent the Old Colony Y in a positive manner, resulting in friendly, convenient and courteous service resulting in excellence in service for all members, clients, volunteers, and fellow employees. The Camp Administrator is responsible for the administrative work of the camp.
JOB FUNCTION
1. Program/Department Responsibilities
- Organize camp registrations & rosters for Extended Care & Day Camp programs.
- Maintain files, camper emergency phone numbers, camp records and registrations
- Responsible for typing, mailing and phone calling as needed.
- Coordinate camp messages and phone calls.
- Coordinate bus routes and bus lists
- Camp marketing as needed.
2. Supervision of Personnel
- None
3. Fiscal Responsibility
- Maintain payment records on all campers.
- Distribute payment due notices prior to the start of camp.
- Bill delinquent accounts
4. Facility/Housekeeping Responsibility
- Responsible for a neat, clean and organized desk area
- Flexible work schedule.
5. Interdivisional/Community/Volunteer Responsibility
- Prepare weekly statistical reports.
- Provide friendly, courteous service to all members, clients and volunteers of the Y.
YMCA LEADERSHIP COMPETENCIES - LEADER
Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fundraising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
CLOSING STATEMENT
To ensure the overall operations of the Y and support teamwork, I will accept additional responsibilities as assigned.
Qualifications:
Education and Experience:
- Minimum 18 years of age
- High School graduate
- Working knowledge of Windows and Office Suite
Physical Requirements:
- Must be able to lift a minimum of 50 lbs.
- Must be able to stand a majority of the work day.
- Must be able to sit, stand, bend, stoop etc during the work day.