Sr HSSE Coordinator

Join Odyssey Logistics and build your career with a global leader in multimodal logistics that puts people at the forefront of everything we do. We win together by operating as one team, leveraging our expertise to solve complex supply chain challenges and deliver results that matter. We innovate boldly—encouraging curiosity, fresh thinking, and empowered decision-making to move faster and smarter for our customers. We drive results with accountability and purpose, staying focused on performance, continuous improvement, and meaningful outcomes for those we serve. Our customer-centric approach is at the center of everything we do, building trusted partnerships and strategic value across our four servicing divisions: Intermodal, Integrated Marine Logistics, Transport & Warehousing—including warehousing and fulfillment solutions—and Managed Services. Guided by care, we prioritize safety, sustainability, and responsible growth for our people, customers, and our communities.

At Odyssey, you’ll be part of a truly differentiated end-to-end 4PL model that pairs deep multimodal execution expertise, advanced technology-enabled operations, and data-driven analytics—giving you the opportunity to move beyond oversight, solve complex supply chain challenges, and deliver meaningful results for some of the world’s largest and most dynamic customers.

Our employees receive competitive benefit offerings including comprehensive health coverage, HSA contributions, a matching 401(k), and programs designed to support your well-being and long-term success. At Odyssey, you’ll find a purpose-driven culture where your ideas matter, your impact is real, and your career can thrive.

Supervisory Responsibility

This position does not have supervisory oversight.

Expected Hours Of Work

Employee must work a minimum of thirty (30) hours each week to maintain full-time status for benefits purposes, however the expectations of the position will require an average of forty (40) hours with some overtime required as scheduled.

Travel Requirements

Overnight travel is not required.

Summary / Primary Role

The position of Safety Coordinator will have primary responsibility for providing clerical assistance to support both Safety and Trucking Operations.

Essential Functions

• Answer incoming calls and address needs or redirect to appropriate parties.
• Maintain lease-purchase and independent contractor agreements.
• Manage monthly expiring driver licenses, DOT Physicals, equipment inspections and send mailed notifications to drivers and follow up until all new documents have been obtained. Update appropriate systems with new expiration dates.
• Run the motor vehicle reports (MVR) following physical renewals.
• Manage annual DOT-required certificate of violations and annual MVR reports.
• Update and maintain driver qualification, personal, and equipment files within FMCSA compliance.
• Validate drivers are registered with the Drug and Alcohol repository, FMCSA Clearing House.
• Ensure random drug tests are completed monthly
• Oversize, Overweight permit ordering on various state and vendor permit websites.
• Work alongside the drivers and dispatchers to determine route preferences, verify equipment and load specifications for ordering permits.
• Interact with regulatory agencies regarding permitting laws, rules and regulations.
• Arrange for escorts when required for oversize loads, evaluate available vendors and negotiate rates.
• Audit logs for HOS violations, accuracy, completeness and compliance.
• Oversee the notifications to company drivers of HOS violations and compliance expiration letters.
• Assist with the onboarding of new company and contractor equipment in gathering required documentation, updating systems, preparing files and folders, providing drivers with necessary operating packets and signs.

• Assist with fuel cards
• Conduct ELD training and hours of service training for new hire driver orientations.
• Mintor log and camera violations in Samsara
• Support the collection and various state account reconciliations for accounting and billing purposes.
• Assist with updating license plates for increase weight limits, plate transfers, etc.
• Assist with annual process of gathering 2290, and annual renewal process for IRP, IFTA, UCR, Service Agreements.
• Assist with records destruction and file audits as needed or requested.
• Assist other associates with compliance duties as needed.
• Assist with other safety clerical duties, equipment files, etc.
• ALL OTHER DUTIES AND PROJECTS AS ASSIGNED.
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may be added to or change at any time with or without notice.

Job Specifications

• High School Diploma or GED equivalent is required.
• One year work history in similar role and environment is required.
• Knowledge of FMCSA, state and local size and weight restrictions, DOT hours of service and log auditing experience is preferred.
• Previous experience with McLeod operating systems is preferred.
• Must be literate in Microsoft Office software programs (Word, Excel, PowerPoint, and Outlook) and be able to type a minimum of 35 words per minute.
  
  

Competencies

• Analytical
• Energy/Drive
• Knowledgeable
• Oral/Written Communication
• HSSE (Safety, Security)
• Conceptual Ability
• Team Player
• Time Management
• Punctual and Reliable
• Personal Accountability
• Interpersonal Skills
• Conflict Management
• Professionalism
• Qualitative
• Quantitative
  
  

Work Environment

This job operates predominately in an indoor office environment with some exposure to the warehouse environment with some exposure to noise, vibration, particles, fumes, and temperature variations. This role routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to effectively communicate with others via email, phone and in person. The employee must frequently use hands and fingers to use computers, calculators, write letters, sign documents and pick up files in the course of work. The employee is frequently required to remain in a stationary position and occasionally move about the inside of an office to access file cabinets, office machinery and other equipment necessary to accomplish the tasks at hand. The employee is regularly required to position oneself to move and/or access files or other necessary equipment, and is rarely required to crouch, crawl climb or balance.

We offer a comprehensive and competitive compensation and benefits package, including:

• A choice of medical plans with FSA and HSA options
• Dental Insurance
• Vision Insurance
• Company-paid Life and Disability Insurance
• 401(k) Plan with Company Match
• Employee Assistance Program
• Company Health & Wellness Program
• Discounts with Preferred Vendors
  
  

No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.