Maintenance Coordinator

What You’ll Be Doing, Stop Scanning and Read This Part

• Receiving, storing, and organizing parts, and maintaining inventory records
• Processing purchase requisitions and purchase orders
• Processing receipts and invoices from suppliers, and billing everything correctly
• Assisting in preparing for the annual parts inventory
• Administrate the CMMS system that manages work orders, preventive maintenance, work

request and parts inventory

• Utilize the CMMS system to assist in tracking preventive maintenance (PM) schedules, work

orders (WO), and parts usage.

• Liaise with external vendors to obtain quotes, place orders, and schedule deliveries for

necessary parts and materials.

• Maintain accurate records of parts usage and work orders.
• Prepare and generate reports related to parts usage, inventory levels, and maintenance

activities for management.

• Work closely with maintenance and purchasing departments to ensure parts and materials

are available when needed.

• Ensure efficient and clear communication of inventory needs, updates, and statuses to

appropriate stakeholders.

What You’ve Done and Who You Are

• High school diploma or equivalent.
• 2 years’ experience in a maintenance support role
• Experience with CMMS systems (Computerized Maintenance Management Software) is

highly desirable.

• Basic computer skills, including proficiency in MS Office and inventory management systems.
• Strong organizational skills with an ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal.
• Ability to lift up to 50 lbs. and work in a maintenance shop environment.
• Strong problem-solving abilities and a proactive approach to work.
• Ability to work independently as well as part of a team.

What We’re Looking For

• Someone that can partner and influence at all different levels
• Not afraid to get out into a manufacturing operations environment to work shoulder-to-

shoulder with plant leadership to resolve problems and challenges.

• Ability to handle multiple priorities and navigate in a fast moving environment
• Expectations will be clearly set, but an ambitious approach to the work is key
• Ability to artfully convey even subtle or complex messages clearly, as appropriate for

the topic and audience.

• A relentless drive to get things done.
• Curious and entrepreneurial mindset.
• Enjoys working in a highly collaborative and supportive team environment
• Flexible, willing, and quick to learn new processes, new technology, and new ways of

thinking.

What’s The Job?

Oats Overnight is looking for a Maintenance Coordinator to join our team. In this role, you will be
responsible for managing and organizing the inventory of parts and materials, ordering supplies, and
overseeing the CMMS (Computerized Maintenance Management System) for preventive
maintenance (PM), work orders (WO), and parts management. The ideal candidate will be organized,
detail-oriented, and capable of coordinating with both internal teams and external vendors to ensure
the facility needs are met.

Why You Might Like Working Here

• This is going to be fun.
• You have the freedom to leverage your own creativity and have a voice.
• Casual, friendly culture. We’re serious about what we do but we don’t take ourselves too

seriously.

• We are a fast-growing company, and you will have stock options.
• High growth potential with opportunities to expand
• Free oatmeal. It’s very good.

Why You Might Not Like Working Here

• It’s not a cushy job, the bar is high
• We are growing quickly and have a fast-paced work environment.

Physical Demands

• Ability to stand for long periods, bend, and lift objects as required.
• Frequent walking and lifting of heavy items (up to 50 lbs.) may be necessary.

The Perks

• Full Benefits; Medical, Dental, Vision and Life
• Generous PTO
• Monday - Friday Schedule
• Weekly Pay
• Stock options, every employee is an owner
• Free, delicious oatmeal

A Little About How We Do Things

Starting with our founder/CEO and extending to multiple teams across all departments, many of us
come from non-traditional backgrounds. This is a superpower – we are not stuck in traditional
industry patterns but instead leverage extreme rationality and first principles thinking to solve
problems and find new opportunities. This is a special place to work, and our team is what makes it
that way; this is why every employee is also an owner. As such, there is a high level of expectation for
all team members.

And last but never least….

We value people who roll up their sleeves and support their fellow team members. We embrace
diversity and encourage equal opportunity every chance we get, and we look forward to learning
from people whose backgrounds, skills, and perspectives challenge and enrich our own.

Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for
employment without regard to race, color, religion, gender, sexual orientation, national origin, age,
disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal,
state, and local laws. Oats Overnight complies with applicable state and local laws governing
nondiscrimination in employment in every location in which the company has facilities.