Accounting Manager

Accounting Manager – Technical Staffing Firm

Oakridge Staffing is a rapidly growing technology staffing firm that provides high-end IT consultants and full-time talent to financial services, hedge funds, and technology companies nationwide. We are seeking an Accounting Manager to join our leadership team. This individual will oversee all day-to-day accounting operations, manage consultant payroll and invoicing, and ensure compliance across multiple states.

Responsibilities

Financial Operations & Reporting

• Oversee daily accounting functions including A/P, A/R, payroll, and general ledger.
• Prepare and maintain financial reports, reconciliations, and month-end close processes.
• Manage client invoicing, payment collections, and credit memo adjustments.
• Ensure accuracy of all consultant and client billing records in TrackerRMS (ATS) and QuickBooks.

ATS, Timesheets & Invoicing

• Review and approve consultant timesheets submitted through the ATS (TrackerRMS or similar).
• Reconcile hours, rates, and project codes to generate accurate client invoices.
• Oversee weekly/bi-monthly payroll processing through ADP (Workforce Now or TotalSource).
• Maintain compliance with multi-state payroll, unemployment, and workers’ compensation requirements.
• Handle onboarding/offboarding for consultants, including tax and insurance documentation.

HR & Employee Lifecycle

• Coordinate with HR for new hire onboarding, benefits setup, and terminations.
• Manage unemployment claims, state filings, and verification of employment.
• Maintain accurate employee and vendor records in the ATS and accounting systems.

Process Improvement & Automation

• Help streamline invoice and payment workflows between the ATS, Bill.com, and QuickBooks.
• Identify and implement automation opportunities for payroll, onboarding, and compliance tracking.
• Support management with ad-hoc financial analysis, margin tracking, and cost modeling.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (CPA a plus).
• 5 years of accounting experience; staffing industry or professional services experience preferred.
• Hands-on experience with Applicant Tracking Systems (TrackerRMS, Bullhorn, JobDiva, or similar).
• Strong knowledge of ADP, QuickBooks, and Bill.com.
• Excellent understanding of multi-state payroll and tax compliance.
• Detail-oriented with strong Excel skills and ability to analyze cost, margin, and burden models.
• Strong interpersonal skills with the ability to communicate effectively with consultants, clients, and internal staff.

On-site work schedule (Purchase, NY office)