What are the responsibilities and job description for the Office Manager - College of Professional Schools - Norwich University position at Norwich University?
Fulfills the mission of Norwich University by providing administrative and financial support to the Dean's office of the College of Professional Schools. The Office Manager collaborates daily with the College's other office manager, administrative coordinators, and administrative assistants and works in support of the Dean and the College's school directors, full-time and part-time faculty, staff members, and current and prospective students.
This is a 40 hour per week and 52 weeks per year 1.0 FTE position.
Essential Functions
- Facilitates daily office functions to include:
- Front desk coverage
- Telephone and email communications to the office
- Calendar management
- Travel accommodations such as registration, lodging, and air travel
- Scheduling meetings, coordinating necessary arrangements, preparing agendas and collecting materials as needed, attending and taking meeting minutes, and producing and distributing minutes to designated parties.
- Creates documents used in support of presentations.
- Supports and assists committees led by this office.
- Supports various projects as assigned.
- Plans, arranges support for, and executes meetings hosted by this office.
- Supports in the compilation and preparation of reports, as requested.
- Produces basic correspondence as assigned.
- Pays invoices.
- Reconciles purchasing and/or travel cards.
- Maintains office supplies inventory.
- Creates and maintains shared folders.
- Assists in the design, development, and upkeep of related MS Team sites.
- Supervises work study students, as needed
- Processes hiring requisitions, hiring forms, and contracts as directed.
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Facilitates new employee onboarding.
- Maintains and inputs faculty information into the faculty module for new hires, educational background, awards and honors, and faculty publications
- Assists in the preparation of budgets.
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Monitors budget and prepares financial reports as required.
- Oversees the college budgets and confers with directors regarding budget information and expenditures.
- Creates and maintains efficient procedures for the office and recommends improvements related to external processes.
- Aids in maintaining the College directory.
Other Functions
- Maintains confidentiality of sensitive or private information.
- Communicates with employees, students, and others in a respectful and clear manner.
- Serves on University committees, councils, workgroups or other designated bodies as assigned.
- Achieves, maintains proficiency in and utilizes computers, telephones, and other job-related equipment, including related systems and software.
- Speaks, reads and writes in English.
- Communicates by telephone, email, letter, in person, or other means or device.
- Performs other tasks as assigned by supervisor.
Job Requirements:
- High school diploma or equivalent; Associate's degree or equivalent college course work preferred. Bachelor's degree highly preferred.
- 3 years administrative, financial or general office experience, preferably in higher education
- Able to prepare minutes, agendas, reports, charts, spreadsheets, and presentations
- Requires proficiency with Microsoft Office software (Word, Excel, Publisher, Outlook) and Banner
- Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus
- Infrequent evening or weekend hours
Environmental Conditions
- Indoor work at a computer workstation
- Low level of exposure to noise, dust, fumes, vibrations and temperature changes.
Additional Information:
Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at nuhr@norwich.edu for assistance.
All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.
