What are the responsibilities and job description for the Executive Assistant position at Nortia Staffing - Human Resources, Accounting and Administrative Staffing?
We have a medium sized Non-profit seeking an EA/Sr AA to support their Executive Director on a temporary basis!
Role would start ASAP!!! This role could be long-term for the right person but for now will go through Sept 2026!
📍 El Segundo, CA | Onsite
💼 Nonprofit Organization
💰 Up to $27/hour
🕗 Monday–Friday, 8:00 AM–5:00 PM (hours are fixed and not negotiable)
A well-established and mission-driven nonprofit organization in El Segundo is seeking an experienced Executive Assistant to provide high-level support to the CFO. This is a highly visible, trusted role for a professional who thrives in a fast-paced environment, exercises excellent judgment, and understands the importance of discretion and precision.
Key Responsibilities
- Provide comprehensive administrative support to the Executive Director, managing daily priorities with efficiency and professionalism
- Serve as a gatekeeper by triaging calls, emails, and requests involving highly confidential and sensitive matters
- Coordinate and facilitate meetings, conference calls, webinars, and virtual events using Zoom, Microsoft Teams, and collaborative whiteboard tools
- Arrange and manage work-related travel as needed
- Collaborate effectively with internal departments and stakeholders at all levels
- Analyze information, compile data, and prepare reports or summaries as requested
- Anticipate needs, identify opportunities for improved processes, and create new administrative efficiencies
- Respond calmly and effectively to urgent or time-sensitive matters at the direction of executive leadership
Qualifications & Experience
- Minimum of 3 years of administrative support experience (senior or executive-level support strongly preferred)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with urgency, accuracy, and sound judgment
- Absolute commitment to confidentiality and professionalism
- Advanced computer skills; highly tech-savvy and comfortable learning new tools quickly
- Strong organizational skills with keen attention to detail
- Ability to multitask and keep multiple initiatives moving simultaneously
- Bachelor’s degree strongly preferred