What are the responsibilities and job description for the Administrative Assistant to Legal and Compliance position at Northbound Search?
A leading global investment management firm is seeking a detail-oriented and proactive Administrative Assistant to support its Legal & Compliance department. This individual will work closely with attorneys and compliance professionals, providing administrative, operational, and light compliance support in a fast-paced, highly professional environment.The ideal candidate brings 3 years of administrative experience, exceptional organizational skills, a strong sense of discretion, and the ability to manage multiple priorities with precision. This is an excellent opportunity for a polished and motivated professional looking to contribute within a sophisticated, team-oriented culture.Key ResponsibilitiesProvide day-to-day administrative support, including heavy calendar management, phone coverage, filing (both digital and physical), and document organizationAssist with database and document management, including processing, updating, and maintaining records, reports, and department systemsManage invoice processing and billing coordination, including liaising with external legal vendors to ensure timely receipt, verification, and approval of invoicesTrack attorney licensing requirements, bar memberships, and related compliance documentationCoordinate domestic and occasional international travel arrangements, including detailed itineraries and logisticsPrepare and reconcile expense reports for the Legal & Compliance teamAssist with internal team events, department meetings, and ad-hoc projectsProvide backup reception coverage as needed, ensuring professional front-office representation and support (5 days onsite; early morning start required)QualificationsMinimum 3 years of administrative experience, preferably within financial services, legal, or another highly regulated environmentBachelor's degree strongly preferredStrong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Exceptional attention to detail, accuracy, and document management disciplineStrong verbal and written communication skills; polished and professional demeanorAbility to work methodically, maintain structure, and meet deadlines in a fast-moving environmentProactive, discreet, and capable of handling sensitive informationTeam-oriented with a collaborative mindset and willingness to support colleagues when neededCompensation & BenefitsBase salary: $75,000 - $90,000 (commensurate with experience)Annual discretionary bonusComprehensive medical, dental, and vision insurance401(k) with employer contributionGenerous paid time off and firm holidaysOpportunity to take ownership of office operations and contribute to a high-caliber, collaborative team
Salary : $75,000 - $90,000
