What are the responsibilities and job description for the Administrative Assistant to Legal and Compliance position at Northbound Executive Search?
A leading global investment management firm is seeking a detail-oriented and proactive Administrative Assistant to support its Legal & Compliance department. This individual will work closely with attorneys and compliance professionals, providing administrative, operational, and light compliance support in a fast-paced, highly professional environment.
The ideal candidate brings 3 years of administrative experience, exceptional organizational skills, a strong sense of discretion, and the ability to manage multiple priorities with precision. This is an excellent opportunity for a polished and motivated professional looking to contribute within a sophisticated, team-oriented culture.
Key Responsibilities
- Provide day-to-day administrative support, including heavy calendar management, phone coverage, filing (both digital and physical), and document organization
- Assist with database and document management, including processing, updating, and maintaining records, reports, and department systems
- Manage invoice processing and billing coordination, including liaising with external legal vendors to ensure timely receipt, verification, and approval of invoices
- Track attorney licensing requirements, bar memberships, and related compliance documentation
- Coordinate domestic and occasional international travel arrangements, including detailed itineraries and logistics
- Prepare and reconcile expense reports for the Legal & Compliance team
- Assist with internal team events, department meetings, and ad-hoc projects
- Provide backup reception coverage as needed, ensuring professional front-office representation and support (5 days onsite; early morning start required)
Qualifications
- Minimum 3 years of administrative experience, preferably within financial services, legal, or another highly regulated environment
- Bachelor’s degree strongly preferred
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail, accuracy, and document management discipline
- Strong verbal and written communication skills; polished and professional demeanor
- Ability to work methodically, maintain structure, and meet deadlines in a fast-moving environment
- Proactive, discreet, and capable of handling sensitive information
- Team-oriented with a collaborative mindset and willingness to support colleagues when needed
Compensation & Benefits
- Base salary: $75,000 - $90,000 (commensurate with experience)
- Annual discretionary bonus
- Comprehensive medical, dental, and vision insurance
- 401(k) with employer contribution
- Generous paid time off and firm holidays
- Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team
Salary : $75,000 - $90,000
