What are the responsibilities and job description for the Office/Facilities Manager position at Northbound Executive Search?
Our client, a growing investment firm, is seeking an Office / Facilities Manager to oversee day-to-day office operations and create a best-in-class workplace experience in their Miami office. This role is highly visible and hands-on, partnering closely with leadership while ensuring the office runs seamlessly in a fast-paced, professional environment.
This is an excellent opportunity for a polished, proactive professional who enjoys owning office operations, managing vendors, and creating a high-touch, white-glove environment.
Key Responsibilities
• Oversee day-to-day office operations and ensure a seamless, professional office environment
• Manage vendor relationships including cleaning, maintenance, catering, office supplies, and building management
• Coordinate conference room scheduling, meeting logistics, and office events
• Maintain pantry, kitchen, and common spaces to ensure a welcoming and well-stocked environment
• Partner with leadership to support office initiatives and operational needs
• Manage facilities-related requests and coordinate repairs, maintenance, and office improvements
• Support onboarding logistics including desk set-up, equipment coordination, and new hire experience
• Coordinate internal meetings, team events, and office-wide initiatives
• Maintain relationships with building management and ensure smooth day-to-day operations
• Provide light executive support to leadership including calendar management, travel coordination, and expense reporting
• Assist with ad-hoc operational and administrative projects as needed
About You
• 5 years of experience in Office Management, Facilities, or Workplace Experience within a professional environment
• Extremely polished and professional with a strong service-oriented mindset
• Highly organized with strong attention to detail
• Proactive, hands-on, and comfortable working independently
• Strong vendor management and operational coordination experience
• Flexible, team-oriented, and comfortable in a fast-paced environment
• Someone who takes ownership and enjoys being the go-to person for the office
Compensation & Benefits
• $125,000–$135,000 base salary discretionary bonus
• Competitive benefits package
Salary : $125,000 - $135,000