Administrative Assistant

Accounting Assistant

We are currently recruiting on an accounting assistant for a client’s growing finance department. This position is starting on a temporary basis with the potential to convert to a full-time permanent job in the near future. This position is fully onsite in-office 5days per week. Starting pay is $25-30/hr.

We are looking for a highly motivated candidate to join our client’s US finance team. The ideal candidate will support the accounting & finance department by performing day-to-day administrative and clerical. This position will require you to have great attention to detail, strong sense of urgency, and excellent communication skills.

Responsibilities:

• Manage executive calendar, scheduling meetings, conference calls, and appointments.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare meeting materials, presentations, agendas, and supporting documentation.
• Screen and prioritize incoming emails, phone calls, and correspondence.
• Maintain confidential files and sensitive financial information.
• Assist with special projects, research assignments, and ad hoc requests.
• Provide administrative support to the Accounting and Finance teams.
• Organize, maintain, and update departmental files, records, and documentation.
• Prepare, format, proofread, and distribute reports, spreadsheets, and presentations.
• Coordinate department meetings, take meeting notes, and track action items.
• Manage office supplies and departmental inventory as needed.
• Handle incoming and outgoing mail, invoices, and correspondence.
• Assist with data entry and maintenance of financial records within accounting systems.
• Support invoice processing, vendor documentation, and expense report administration.
• Organize and maintain accounts payable, accounts receivable, and financial files.
• Assist with reconciliations, audit requests, and month-end documentation.
• Prepare reports and spreadsheets using Excel and other financial software.
• Track departmental budgets, expenses, and purchase requests.
• Support internal and external audits by gathering required documentation.

Qualifications:

• Bachelor's degree preferred.
• 1-3 years of administrative, clerical, accounting support, or office administration experience.
• Experience supporting senior executives or finance professionals is a plus.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with accounting software, ERP systems, or financial platforms is preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion when handling confidential information.
• Exceptional attention to detail and accuracy.