Business Office Secretary

It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs.  Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Director of Human Resources.

JOB TITLE: Business Office Secretary

BASE REQUIREMENTS:

• High school graduate
• One year business education or secretarial /bookkeeping experience preferred
• Efficient and accurate typing and calculator skills
• Ability to understand basic accounting principles and reconcile monthly bank statements
• Completion of college credit hours in office, business, or a related field (preferred)
• Successful completion of district background check
• Computer literacy and proficiency with digital platforms such as: Google, Excel, Word, Adobe, PDF, financial software, etc. is essential
• Effective communicator (both orally and in writing)
  Self-motivated to work with minimal supervision when necessary
• Ability to efficiently operate various office equipment (copiers, scanners, phones,printers, etc.)
• Good interpersonal, communication, and public relation skills
• Effective time management and organizational skill

REPORTS TO: Business Office Manager

RECEIVES GUIDANCE FROM: Business Office Manager

TERMS OF EMPLOYMENT: Eight hours/day; twelve months

EVALUATION:  Evaluated annually in accordance with the provisions of the district’s Personnel Evaluation Policy

JOB GOAL:   This position provides support for the office of Business Services as well as other offices as needed. Support activities include, but not limited to: document processing and data input for various district, state, and federal forms.

ESSENTIAL DUTIES:

• Consistent and punctual “on site” attendance at the worksite is an essential job function
• Perform various secretarial functions for the Business Office manager
• Main point of contact for district and Central Office phone issues
• Assist with Central Office mail and deliveries as needed
• Oversee Central Office key inventory and distribution
• Maintain Business Office supplies and paper for district
• Assist in the completion of the annual district financial audit
• Reconcile daily district lunch fund dollars 
• Assist payroll with data entry and new hire verification
• Assist payroll with Time Management System (TMS) procedures
• Provide accurate data entry for records and documentation for state and federal programs
• Assist as backup for Central Office receptionist by answering phone calls and covering of breaks 
• Follow established protocols for incoming calls and public communication
• Maintain an orderly and professional work area
• Maintain a safe, secure, and healthy work environment by following and supporting district protocols and procedures
• Maintain strict confidentiality of sensitive information in accordance with HIPAA regulations
• Willingness to work flexible hours and periodically provide department assistance during designated time periods throughout the school year
• Other duties as assigned

Other Requirements: (Intellectual, Sensory):

• Ability to establish and maintain effective working relationships with co-workers, and other stakeholders.
• High level of proficiency with technology and demonstrated ability to apply digital skills in various programs: Microsoft Office Suite and district programs such as: (SUI, Infinite Campus, Google, etc.), 
• Ability to operate as a team member. 
• Ability to multitask.
• Willingness to participate in ongoing training as requested.
• Ability to work in a smoke-free and drug-free work environment.