What are the responsibilities and job description for the Engineering Coordinator position at NextGen | GTA: A Kelly Telecom Company?
We’re hiring an Engineering Coordinator I to support a busy engineering services team through a combination of administrative coordination, document management, and office support functions. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced engineering environment. You’ll play a key role supporting engineering documentation workflows, maintaining records, and ensuring internal processes run smoothly.
What You’ll Do:
- Print engineering drawing sets and Professional Engineering (PE) letters for sealing and distribution
- Scan sealed engineering documents and upload files for delivery and recordkeeping
- Perform general administrative and office support functions for the engineering team
- Prepare and edit word processing documents and engineering-related correspondence
- Maintain electronic and physical filing systems to ensure documentation is organized and current
- Receive and review incoming correspondence and route inquiries to appropriate personnel
- Maintain reference manuals, publications, log books, and internal documentation
- Support document management and office automation processes using email, databases, and software applications
- Assist with organizing and prioritizing workloads under the direction of management
- Provide additional support to the Engineering Services group as needed
What We’re Looking For:
- Prior administrative, office support, or coordinator experience preferred
- Strong organizational and multitasking skills in a fast-paced environment
- Experience handling documentation, filing systems, and records management
- Comfortable working with Microsoft Office Suite and electronic document management systems
- Strong written and verbal communication skills
- High attention to detail and ability to manage recurring administrative processes efficiently
- Ability to work independently while supporting a collaborative team environment
- Experience supporting engineering, construction, telecom, utilities, or technical teams is a plus
Additional Details:
- Hybrid schedule: Tuesday–Thursday onsite, Monday/Friday remote
- Opportunity to support a collaborative engineering services team in a stable, professional environment