What are the responsibilities and job description for the Recruitment Coordinator position at Next Level Exchange?
Build the Process Behind a High-Performing Recruiting Team
As we continue to grow, we need someone who can bring structure, consistency, and accountability to our recruiting process. You'll work closely with leadership and recruiters to manage search workflows, optimize technology platforms, and ensure projects move efficiently from launch to completion.
We're looking for a highly organized, process-driven Recruitment Coordinator to help build the infrastructure that supports our expanding recruiting team. This role is ideal for someone who understands recruiting operations, enjoys creating systems, and thrives behind the scenes helping recruiters perform at their highest level.
What You'll Do
Coordinate executive search projects from kickoff through completion, ensuring a seamless experience for clients, candidates, and recruiters.
Manage recruiting operations and workflows, including candidate pipelines, timelines, reporting, and CRM data integrity.
Leverage recruiting technology and systems to support search execution, process efficiency, and best practices.
Develop and improve processes, creating standard operating procedures and driving operational excellence across the team.
Serve as a key resource to recruiters, providing project management support, system training, and onboarding assistance.
What We Offer
Industry-Leading Training: Learn proven executive search methodologies through hands-on mentorship, coaching, and structured development programs.
Meaningful Impact: Play a key role in shaping the future of a growing life sciences recruiting practice while partnering with leading pharmaceutical and biotechnology organizations.
Collaborative, Entrepreneurial Culture: Join a supportive team that values accountability, flexibility, initiative, and excellence.
Long-Term Career Growth & Benefits: Enjoy clear advancement opportunities, generous PTO, a comprehensive benefits package, performance incentives, and team celebrations throughout the year.
Ideal Background
Recruiting, talent acquisition, recruiting operations, or search coordination experience
Strong project management and organizational skills
Experience with applicant tracking systems (PCRecruiter is a plus), LinkedIn Recruiter, sourcing tools, or recruiting databases
Detail-oriented with excellent follow-through
Comfortable managing multiple priorities simultaneously
Strong technology aptitude and process mindset
Ability to influence and hold teams accountable without direct authority
Able to work from our office in Solon, OH.
You Might Be a Great Fit If You...
Enjoy building systems and improving workflows
Like solving operational challenges
Have recruiting knowledge but prefer process leadership over heavy sales activity
Want to play a critical role in scaling a successful recruiting organization
Thrive in collaborative, fast-paced environments
About KBIC: Kaye/Bassman International is a premier executive search and recruitment firm with a national reputation for excellence. Our Pharmaceutical & Biotechnology Practice partners with leading life sciences organizations to identify and secure top talent across the industry.
If you're passionate about process, organization, and helping great recruiters achieve exceptional results, we'd love to hear from you!