Transaction Specialist

Join one of Texas’s top-performing brokerage groups in the retail real estate industry, known for high standards, sharp execution, and a trusted reputation among major tenants, landlords, and developers.

We are hiring a full-time Transaction Specialist to provide comprehensive transaction and administrative support to select senior brokerage teams. The Transaction Specialist will maintain a pipeline of tenant representation, land, and occasional investment-sales transactions from lead generation through deal close. This role is ideal for a highly organized, detail-oriented professional who thrives in a client-driven, fast-paced environment and who can take ownership of the entire life cycle of a deal. This role is 100% in the office.

Required Qualifications

• Bachelor’s degree with 5 years in retail leasing, property management, paralegal work, or similar experience
• Active Texas real estate salesperson license strongly preferred (or willingness to obtain)
• Demonstrated ability to understand and interpret legal clauses and contract terms
• Typing Speed: 60 wpm
• Polished written, verbal, and interpersonal communication skills
• Proactive, analytical, and solution-oriented, with strong independent judgment and initiative
• Exceptionally organized and adaptable; able to manage multiple tasks and shifting priorities with composure, efficiency, and high attention to detail
• Team-oriented, yet capable of working independently

Key Responsibilities

General Brokerage Support:

• Prepare for and accompany brokers to in-person and virtual meetings, including client pitches, site presentations, and deal status meetings
• Manage brokers' calendars – scheduling calls, site tours, internal meetings, and reminders to keep workflows on track
• Serve as the in-house point of contact, promptly routing questions, information, and documents between brokers, clients, and third parties
• Assist brokers in developing, managing, and executing client expansion plans
• Draft tenant representation and listing agreements
• Draft commission agreements, generate invoices, and maintain annual commission pipelines

Pipeline & Data Management:

• Enter new assignments and update ongoing client activity into deal-flow tracking databases
• Maintain organized internal digital folders
• Canvas listing platforms and contact owners/brokers to collect and record site details such as rent/sale price surveys, comps, and other relevant data

Market Research & Site Packages:

• Conduct market research and compile reports, such as demographics, Placer.ai, traffic counts, and other informative documents
• Submit requests to and collaborate with Marketing and GIS/Research Departments for creation of brochures, offering memoranda, aerials, e-blasts, sign installations, and other relevant materials
• Assemble polished site presentations and tour books (print and electronic)
• Prepare real estate committee packages and track submission deadlines when applicable
• Ensure accurate and updated listings across Company and commercial listing platforms

Deal Coordination:

• Draft and redline letters of intent and Texas Real Estate Commission/Texas Association of REALTORS® forms under broker guidance
• Manage post-lease steps – abstract leases, introduce post-lease contact persons, and track store opening dates when applicable
• Monitor post-closing construction and opening timelines when applicable

Knowledge & Technical Skill Requirements

• Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator, Acrobat Pro)
• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, SharePoint, Teams)
• Comfortable using Zoom, Google Earth, Google Maps, Smartsheet, and cloud-based file-sharing
• Working knowledge of commercial real estate platforms such as: CoStar/LoopNet, Crexi, Commercial Gateway, SitesUSA, REGIS Online, LandVision, Zonda MetroStudy, Placer.ai, NearMap, ZipForms, Yardi - or the ability to learn quickly
• Commitment to leveraging AI and emerging technologies for efficiency gains