Leasing Coordinator

Position Summary

We are looking for a Leasing Coordinator in our Calabasas office to support the Vice President of Leasing & Development by assisting with lease administration, tenant coordination, and operational tasks. If you are experienced in commercial or retail real estate and looking for a position that will allow you to grow in a fast-paced environment within a company with a great culture, this position may be for you!

Position Responsibilities

• Draft and process new leases, amendments, and owner approval letters on company-standard forms.
• Maintain portfolio-wide records of exclusive use restrictions, first right of refusal provisions, and signage rights.
• Update leasing pipeline and CRM software daily; ensure data accuracy at all stages.
• Process legal notices, name changes, sales reports, and document requests; prepare and distribute tenant correspondence.
• Compile and process leasing applications for prospects, coordinating to collect outstanding items.
• Assemble lease files for new tenants and track new lease critical dates from execution through commencement.
• Provide weekly follow-up with new tenants post-execution through store opening.
• Coordinate with accounting on lease setup, rent schedules, and related financial records.
• Process administrative lease renewals and lease assignments under leasing team direction.
• Maintain organized physical and digital lease filing systems.
• Draft agendas for leasing meetings; attend leasing meetings; prepare detailed notes and distribute action items and other follow-ups to stakeholders after each meeting
• Schedule meetings and conference calls; prepare and send calendar invitations.
• Create and monitor critical lease date calendars (option exercises, expirations, milestones); issue timely alerts.
• Draft, edit, and send Letters of Intent on behalf of leasing team members.
• Produce area retail maps, site plans, and other lease exhibits.
• Manage filing, document organization, and meal coordination for leasing personnel.
• Provide general administrative support to the leasing team as needed.

Requirements

• 2 years of experience in retail/office leasing or commercial real estate.
• Ability to prioritize and manage multiple projects under tight deadlines.
• Excellent customer service, communication, and interpersonal skills.
• Strong problem-solving and strategic thinking skills, with the ability to exercise independent judgment and adapt to evolving priorities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized, detail-oriented, and able to work independently when needed.
• Proficiency in Adobe Photoshop and Illustrator; graphic design experience a plus.