Administrative Assistant – Commercial Construction

About Us:

We are a growing commercial construction company dedicated to delivering high-quality projects with integrity, professionalism, and efficiency. We are seeking an organized and detail-oriented Inter Office Assistant to support our office administrator.

Position Overview:

We are seeking a highly organized, detail-oriented Inter Office Assistant to support our Office Manager with the daily operations of our growing construction company. This position is ideal for someone who enjoys working in a fast-paced environment, has excellent communication and organizational skills, and is eager to grow within the construction industry.

Key Responsibilities:

• Provide daily administrative support to the Office Manager.
• Answer and direct incoming phone calls and emails.
• Greet clients, vendors, and visitors in a professional manner.
• Prepare, organize, and maintain project files and office records.
• Assist with data entry and document management.
• Track Certificates of Insurance (COIs), W-9s, subcontractor documents, and other compliance paperwork.
• Assist with permit applications and project documentation.
• Coordinate office supplies, mail, and general office organization.
• Schedule meetings, appointments, and travel arrangements as needed.
• Assist with accounts payable and accounts receivable documentation.
• Support project managers and field staff with administrative tasks.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous administrative or office experience preferred.
• Construction industry experience is a plus but not required.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with QuickBooks Online preferred; training will be provided for the right candidate.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Positive attitude with a willingness to learn.
• Ability to work independently while supporting a collaborative team.
• Ability to multitask and prioritize in a fast-paced environment

Job Type: Full-time

Base Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Experience:

• Office: 2 years (Preferred)

Work Location: In person

Salary : $23 - $28