Administrative Assistant

Colorado Commercial Real Estate Services, LLC (COCRES) is a full-service commercial property management and brokerage firm with offices in Colorado Springs and Denver. We manage retail, office, and industrial properties throughout Colorado and are looking to add a dependable, organized team member to support our administrative and property management operations.

General Office Administration

• Answer and direct incoming phone calls professionally.
• Open, sort, and distribute incoming mail.
• Order and maintain office and kitchen supplies.
• Water office plants.
• Run errands as requested, including:
• Opening buildings and meeting vendors
• Handling various mailings
• Maintain organized key inventory for all properties at all times.

Accounts Payable & Invoice Processing

• Open, scan, save, and upload paper invoices into Yardi Breeze and AppFolio.
• Monitor invoice mailbox and upload invoices to Yardi Breeze and AppFolio.
• Upload and code invoices in AppFolio.
• Process receipts submitted by maintenance technicians:
• Request vendor “Bill To” updates as needed.
• Add vendors in Yardi Breeze as necessary.
• Request W-9s and Certificates of Insurance (COI)
• Request Workers’ Compensation waivers when required
• Mail checks following weekly check runs.
• Provide support with accounts payable (AP), accounts receivable (AR), and other accounting and administrative duties as assigned, including invoice processing, payment applications, account reconciliations, and maintaining accurate financial records.

Vendor & Work Order Administration

• Enter work orders as requested.
• Contact vendors to coordinate repairs as directed.
• Update vendor rosters for each property.
• Prepare vendor service agreements for Property Manager review and signature.

Tenant Administration

• Send tenant memos as requested.
• Maintain and update tenant rosters for properties not tracked in Breeze.
• Collect and administer tenant Certificates of Insurance.
• Run tenant background checks as requested.
• Show properties to prospective tenants as needed.

Payroll & Time Administration

• Collect time sheets and mileage logs from all hourly staff
• Record administrative staff mileage in the master mileage log spreadsheet.

Cross-Training & Support

• Provide coverage for the Property Manager Assistant as needed.
• Create and update administrative procedure manuals.
• Perform other duties as directed.

Requirements

• Must have reliable personal transportation and be willing to travel to neighboring towns where services are provided (excluding Denver metro area).

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $26