Facilities Coordinator

Job Title: Facilities Coordinator

Location: Santa Clara, CA 95051

Duration: 6 months (Temp to hire)

M-F 8:00am - 5pm (Maybe OT)

Summary:

As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

Responsibilities

• Monitoring Outlook inbox in morning and throughout the day, responding to emails
• Creating, closing out and reassigning Work orders
• Running reports
• Acknowledge all client inquiries and collect work orders.
• File work orders, proposals, department files, and other paperwork submitted by vendors on Share point
• Data entry – assist with review of asset information, cross referencing information in CMMS to verify and validate
• May assist with Issuing Purchase Orders and clearing invoices
• Ad Hoc requests
• Follow instructions, short correspondence, meeting minutes, and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Years of Experience needed: 2 preferred

Level of Education: Some college

Systems/Software proficiencies: Microsoft Office, experience with CMMS (work order systems) preferred

Top Must have Skills:

• Facilities Experience (Basic knowledge, but MEP equipment knowledge preferred)
• Computer Efficient
• Great communicator & Personable
• Multitasker & Self starter
• Team player
• Can work in fast paced environment with large volume of work.
• Basic financial knowledge
• Able to prioritize work items as they come

Top Nice to have Skills: Takes initiative, independent worker, proactive.

Interview Process: 2-3 rounds, 1 phone & 1 on site and 1 with Client