What are the responsibilities and job description for the Accounting and Accounts Payable Specialist position at ND State College of Science?
TYPE OF RECRUITMENT: External
POSITION: Accounting & Accounts Payable Specialist
LOCATION: NDSCS – Wahpeton, North Dakota
TYPE OF APPOINTMENT: Full-time, 12-month, benefited position
WHO MAY BE CONSIDERED: Anyone eligible to work in the United States
JOB SUMMARY: The Accounting and Accounts Payable Specialist plays a vital role in supporting the financial integrity and operational effectiveness of North Dakota State College of Science. This position is responsible for managing the full accounts payable cycle, maintaining supplier information, processing travel and expense reimbursements, and assisting with tax reporting and year-end financial processes.
Working closely with campus departments, vendors, and Business Affairs staff, the Accounting and Accounts Payable Specialist ensures that financial transactions are processed accurately, efficiently, and in accordance with applicable policies and regulations. The successful candidate will be a detail-oriented professional who values customer service, embraces continuous improvement, and contributes to a collaborative team dedicated to responsible stewardship of college resources.
Minimum Requirements
- Associate degree in accounting, finance, business administration, or a related field
- Minimum of 2 years related experience
- Proficiency with Microsoft Office Applications, especially Excel, Word, Outlook, and Teams
- Strong attention to detail, organizational skills, and accuracy in data entry and analysis
- Ability to manage multiple tasks and meet established deadlines
Effective written and verbal communication skills
Preferred Qualifications
Experience in higher education.
Familiarity with PeopleSoft financial systems or similar ERP financial systems.
Two or more years of experience in accounts payable, accounting, or financial operations.
- Experience processing travel and expense reimbursements and ensuring compliance with applicable policies and regulations.
Experience managing supplier/vendor records, including W-9 collection, ACH setup, and 1099 reporting
Additional Information
SALARY: $47,000-$52,000, commensurate with education and experience
BENEFITS: NDSCS offers a comprehensive benefits package with an estimated value of over $25,000. The package includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.
DATE AVAILABLE: As arranged
SCREENING BEGINS: Immediately – for full consideration, applications should be received as soon as possible.
BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.
HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.
VETERANS’ PREFERENCE: This position is subject to North Dakota Veteran's Preference requirements and follows NDUS Policy 601.0 Veterans' Preference. An NBG 22 or DD-214 must be provided if claiming veterans' preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.
OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.
REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu
EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.
Salary : $47,000 - $52,000