What are the responsibilities and job description for the Legal Executive Assistant - Patent Litigation position at Naviga?
Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Executive Assistant -IP Litigation
Location: Hybrid - Washington, DC
Key Notes
- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
- Support multiple partners with complex schedules, high-level priorities, and client engagement
- Serve as a proactive right hand to partners, connecting departments and coordinating critical projects
- Delegate and oversee administrative and document work to support teams, ensuring timely completion
- Coordinate and maintain attorney calendars, travel, and meeting logistics
- Draft correspondence, reports, presentations, and other deliverables with a high level of detail
- Liaise directly with clients and external contacts on behalf of attorneys
- Support Patent Litigation trial teams, including potential travel
- Lead preparation and coordination for internal meetings and client team sessions
- Oversee prebilling, international billing, and budget monitoring for client matters
- Ensure electronic and paper files are managed in compliance with firm standards
- Minimum 5 years of executive-level administrative experience supporting partners or senior executives
- Experience supporting Patent Litigation, ITC, and IPR filings
- Advanced skills in Microsoft Word, Excel, and PowerPoint
- Strong organizational and time-management skills with the ability to manage high-priority tasks
- Excellent communication, discretion, and interpersonal skills
- Experience working in a fast-paced, professional services environment
- Demonstrated ability to handle sensitive and confidential information
- Required: High School Diploma or GED
- Preferred: Bachelor’s Degree
- Medical, Dental and Vision Insurance
- Health savings account (HSA)
- Flexible spending account (FSA)
- Commuter spending account
- Basic life and accidental death & dismemberment insurance (AD&D)
- Short Term and Long Term Disability coverage
- Guide Thrive (EAP)
- Critical illness insurance
- 401(k) and Profit sharing plan
- PTO and Holiday
- Plus much more!
