What are the responsibilities and job description for the Accounts Payable Specialist position at NATIONAL CENTER ON INSTITUTIONS AND?
The Numbers Behind The Mission
At NCIA, every invoice processed, every payment issued, and every reconciled account helps fuel a mission that changes lives. The Accounts Payable function isn't just transactional, it's foundational. Accurate, timely, well-documented financial activity is what keeps our programs running and our communities supported.
As our Accounts Payable Specialist, you'll be the daily steward of NCIA's payables operation. You'll own the full invoice lifecycle in Bill.com, partner closely with the Finance Office Manager and Finance team, and play a quiet but essential role in protecting the resources behind our mission. If you take pride in clean records, organized workflows, and getting things right the first time, this role was built for you.
Pay Range: $21.40 - $26.20 per hour | Status: Non-Exempt | Department: Finance
About NCIA
NCIA is a mission-based nonprofit dedicated to making a genuine, measurable difference in people's lives. Our work is rooted in compassion, accountability, and community impact. We serve diverse populations through multiple programs and funding streams, including federal and state grants, public funding, and philanthropic partners. At NCIA, your attention to detail won't go unnoticed; it will directly support the programs, employees, and individuals who depend on us.
What You'll Do
Manage the Day-to-Day AP Function
- Process vendor invoices, employee reimbursements, ACH payments, online payments, and checks
- Serve as NCIA's primary Bill.com user, owning the full invoice lifecycle from coding and approval routing through payment and document storage, integrated with Sage Intacct
- Review invoices, receipts, and statements for accuracy, and maintain organized AP records
Support Vendors, Grants & Client Funds
- Respond to vendor inquiries, reconcile statements, and maintain vendor master data (W-9s, profile updates, cleanup) in Bill.com and Sage Intacct
- Support credit card documentation and AP activity for client funds and designated accounts
- Partner with the Senior Grants Accountant on month-end AP documentation for grant reporting and audit support
Contribute to Close & Continuous Improvement
- Assist with month-end close, 1099 preparation, year-end processes, and audits
- Identify ways to improve AP efficiency through Bill.com features, workflows, and automation
What sets a great candidate apart: sharp attention to detail, a service-oriented mindset toward vendors and internal partners, comfort with cloud-based finance tools, and a genuine interest in improving how things get done.
Qualifications:What You Bring
- High school diploma or equivalent required; Associate's degree in Accounting, Finance, Business Administration, or a related field preferred
- Minimum of three (3) years of accounts payable, invoice processing, accounting support, or related financial operations experience
- Experience with Bill.com strongly preferred
- Experience with Sage Intacct or a similar cloud-based accounting system preferred
- Experience in nonprofit, grant-funded, healthcare, human services, or client funds environments preferred
- Strong understanding of AP processes and internal controls
- Proficiency with Microsoft Excel, Outlook, SharePoint, and other business applications
- Excellent organizational, time management, and communication skills
- Ability to maintain confidentiality and exercise sound judgment with sensitive financial information
- A willingness to learn, adapt, and embrace new technologies and process improvements
NCIA offers a competitive and comprehensive benefits package designed to support both professional growth and personal well-being, including:
- Medical, dental, and vision coverage
- 403(b) retirement plan with employer match
- Generous paid time off
- Credit union membership
- Tuition reimbursement
- Ongoing professional development opportunities
Ready to Apply?
If you take pride in accuracy, enjoy bringing order to financial details, and want your day-to-day work to support something bigger than a balance sheet, we'd love to meet you. At NCIA, your work directly supports the programs and people behind our mission, and that matters.
Equal Employment Opportunity
NCIA is an equal opportunity employer. We are committed to building a workforce that reflects the communities we serve and to creating an inclusive environment where all employees feel valued and respected. NCIA does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by federal, state, or local law.
All qualified applicants are encouraged to apply. Reasonable accommodations are available to applicants and employees with disabilities upon request.
Salary : $21 - $26