Napa EXL Program Assistant

Application Deadline

7/1/2026 11:55 PM Pacific

Date Posted

Contact

Number of Openings

Salary

Length of Work Year

Employment Type

POSITION AVAILABLE: Program Assistant I STARTING DATE: ASAP Employment Type: Full Time, up to 180 days per year RATE: $18 - $22 DOE Application Deadline: Until Filled GENERAL INFORMATION: The Program Assistant works with the management team to plan, organize and perform a wide variety of specialized administrative and technical duties in support of the successful completion of work scope goals and deliverables for grant-funded projects. The Program Assistant works directly under the supervision of the Program Coordinator. QUALIFICATIONS: • A minimum of 1 year experience working with complex grant-funded projects or related program experience • Experience in coordinating community programs preferred, particularly in the areas of after school, prevention, volunteers, and health & wellness • CDL and NCOE driving clearance required • Bilingual in Spanish preferred

PRIMARY RESPONSIBILITIES: Program Management • Responsible for providing administrative support to site staff on a regular basis, including support with supplies and materials orders. • Responsible for assisting with social media, newsletters and regular communication regarding program. • Maintain program calendar and update calendar with staff info, contacts and resources. • Represent the project to the public including consultants, advisory members, and constituents. • Track support requests and coordinate the provision of follow-up technical assistance. • Responsible to analyze and address problems proactively. Using judgment and discretion, must resolve problems that may not be covered by policy. Reporting • Track data and prepare draft project reports as required by funding agents • Responsible for tracking payments and providing reports to management when requested.

ADDITIONAL RESPONSIBILITIES: • Recruitment calls and outreach • Flyer development and delivery • Recruitment data collection and interpretation • Other recruitment tasks as assigned • Support School Sites KNOWLEDGE, SKILLS, AND ABILITIES: • Ability to present program information effectively • Ability to independently, plan, organize, and coordinate work on multiple projects with concurrent deadlines • Thorough knowledge of project goals and standards • Knowledge of project policies and procedures to use as guidance, and use of considerable judgment and discretion • Excellent written and verbal communication skills and the ability to develop and maintain positive working relationships • Ability to work well across tasks and with multiple teams, including project staff, consultants, NCOE staff, and funders • Excellent Microsoft Word, Excel and PowerPoint skills • Attention to detail and good organizational skills Napa County Office of Education is an Equal Opportunity Employer. State and federal law and Napa County Office of Education policy prohibit discrimination or sexual harassment toward students or staff during any educational activity. Napa County Office of Education does not discriminate on the basis of race, color, national origin, religion, gender, marital or parental status, sexual orientation, age, or handicap in its educational programs, activities, or the employment practices as required by Title VI of the Civil Rights Act, Title IX of the Educational Amendments, the Age Discrimination Act, Section 504 of the Rehabilitation Act, and the Vocational; Educational Act. For information concerning the complaint procedure, call (707) 253-6824.