Front Office Coordinator

A growing technology company in the energy sector is seeking an Office Coordinator to join the team. This is an on-site role that requires consistent presence at the Houston office and offers the opportunity to work in a collaborative, team-oriented environment. The Office Coordinator provides daily administrative, reception, and facilities operations support, serving as the welcoming front-desk presence for employees and visitors while keeping the workplace running smoothly.

Pay Rate: $30-34/hr

Location: Houston, TX

Type of Position: Temp-to-Hire

Responsibilities:

Front Desk Operations

• Greet visitors professionally, manage visitor badges and logs, and ensure adherence to facility access and export compliance procedures. Conduct daily badge inventory and maintain discretion for confidential or high-sensitivity visits.
• Screen and route incoming calls, emails, and general inquiries.
• Manage incoming and outgoing mail, packages, and deliveries, ensuring timely and accurate distribution.
• Maintain a clean, organized, and welcoming lobby, reception area, and conference rooms, ensuring supplies and materials are stocked.

Administrative Support

• Assist the Office Manager in designing and enhancing office processes and guides, and help ensure successful rollout.
• Provide administrative support to managers and department leads, including scheduling, meeting coordination, basic travel arrangements, and expense report assistance.
• Lead planning and coordination of corporate employee events and company-hosted meetings, including preparing materials, ordering and managing of catering, room setup, and post-event clean up.
• Employee gift coordination. Flower requests, retirement gifts, etc.
• Propose annual timeline of suggested events to HR management. Be proactive in all coordination of internal and external event management, overseeing tasks throughout event planning process.
• Provide administrative support to HR.

Facilities Coordination Duties

• Liaise with building management to coordinate service requests, repairs, and preventative maintenance.
• Order and maintain office supplies, kitchen essentials, and other necessary materials.
• Serve as Fire Warden and support adherence to fire and safety protocols.
• Partner with IT to support new-hire setups and all interoffice moves, providing hands-on assistance with workstation preparation, equipment placement, and non-technical setup tasks or repairs.

Requirements:

• High school diploma required; 2- or 4-year degree preferred
• Minimum of five years of facility operations and/or front desk experience
• Strong skills in MS Office Suite, Word, and Outlook
• Strong written and verbal communication skills
• Strong problem-solving skills; able to evaluate information effectively and use sound judgment while working independently
• Ability to plan and prioritize work activities, manage time efficiently, and adapt to a dynamic environment with competing priorities
• Consistently punctual and reliable; actively seeks feedback to enhance performance
• Ability to understand and implement quality assurance regulations and standards

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application. #LI-DNI