Facilities Manager

An MRA Member is Looking For...

Facilities Manager

Location: Multiple Sites all within City of Milwaukee

Reports To: Chief Operating Officer

Status: Full-Time, Exempt

Position Summary

We are seeking a dynamic and hands-on Facilities Manager to lead the stewardship of several brand‑new, newly constructed facilities while also supporting a small portfolio of established, legacy properties. The ideal candidate is a proactive problem-solver who takes pride in creating safe, functional, and welcoming environments.

The Facilities Manager oversees day‑to‑day facility operations, capital infrastructure, compliance, vendor relationships, and preventative maintenance—ensuring every building operates at peak performance. This role blends strategic oversight with practical, boots‑on‑the‑ground leadership and offers the opportunity to make a tangible impact across all locations for an organization that provides critical support to women and children in the community. The Facilities Manager leads a small, high-performing maintenance team, to meet agency needs.

This is an ideal opportunity for a mission‑driven professional who values both operational excellence, people leadership, and community impact.

Core Responsibilities

Facilities & Capital Infrastructure Management

• Manage all facilities-related operations and capital infrastructure for multiple buildings including office space, group living areas, and independent-living apartment buildings
• Oversee and administer the annual facilities operating budget and the organization’s capital budget, ensuring fiscal stewardship and long-term planning
• Develop and implement preventative maintenance programs to protect new construction investments while extending the life of older facilities and equipment
  
  

Compliance, Safety & Inspections

• Ensure all facilities, equipment, and infrastructure comply with applicable federal, state, and local codes and regulations
• Supervise and ensure compliance with all fire, life safety, and building inspections
• Lead corrective action planning and implementation for all facilities-related findings and inspection outcomes
• Oversee security vendor contracts and support with security camera monitoring
  
  

Vendor & Contract Management

• Manage contracted vendor services including waste removal, snow removal, pest control, and janitorial/custodial services
• Lead vendor selection processes, obtain competitive bids, negotiate contracts, approve invoices, and evaluate ongoing performance
• Act as purchasing agent and inventory manager for maintenance supplies, janitorial supplies, materials, and vendor agreements
  
  

Grounds, Building, and Vehicle Maintenance

• Manage all grounds maintenance activities including mowing, weeding, raking, snow shoveling, plowing, and litter abatement
• Perform or coordinate routine indoor maintenance activities including carpentry repairs, basic plumbing and electrical work, carpet and tile installation, and painting
• Conduct routine inspections of buildings and grounds to identify maintenance needs or safety issues
• Travel between multiple sites regularly to support operations and oversee vendor activity
• Oversee maintenance of company vehicles including sourcing repairs and obtaining competitive bids
  
  

Inventory & Asset Management

• Manage the receipt, storage, tracking, and dissemination of donated items in a safe, organized, and efficient manner
• Maintain accurate inventory records of tools, equipment, supplies, and furnishings
• Move, set up, and store furniture, equipment, and materials
  
  

Operational Support

• Serve as a key operational lead for facility transitions and moves, ensuring continuity of services, minimal disruption to staff and clients, and successful occupancy of new spaces
• Provide occasional on-call maintenance coverage during evenings, weekends, or emergencies
• Collaborate cross-functionally with leadership, program teams, and external partners to ensure facilities support the organization’s mission and operations
• Lead continuous improvement efforts, ensuring the maintenance function operates at its highest potential
  
  

Other Duties

• Other duties and responsibilities may be assigned
  
  

Required Qualifications & Skills

• High school diploma or equivalent; Bachelor’s degree in engineering or another related field or equivalent preferred
• 3-5 years’ experience supervising maintenance needs for multiple properties on a variety of shifts required
• Demonstrable planning and scheduling skills
• Must be well versed in Microsoft Office tools (Excel, Word, PowerPoint and Outlook)
• Demonstrated experience managing facilities operations, capital projects, and maintenance programs
• Strong knowledge of building systems, safety regulations, fire codes, and inspection processes
• Experience managing budgets, capital planning, and vendor contracts
• Ability to perform and/or oversee general maintenance tasks across multiple trades
• Strong organizational and documentation skills with excellent follow-through and attention to detail
• Effective communicator with the ability to work independently and collaboratively with cross-functional teams
• CBRF certification preferred (training available if needed)
• Experience with HVAC and electrical systems preferred
• Experience working within a healthcare or social services organization preferred
  
  

Other Requirements

• Valid driver's license and sufficient insurance limits to be disclosed prior to offer
• Able to operate agency vehicles, including but not limited to box truck and multi-passenger van
• Able to access personal vehicle to perform essential job duties
• Able to seize, hold, grasp, turn, or otherwise work with hands and fingers including to operate power tools
• Proof of vaccination for MMR, Varicella, and annual flu shot
• Adherence to a non-smoking/no-tobacco work environment
• Able to perform job functions on occasional hot or cold days
• Able to sit and/or stand for prolonged periods
• Able to ascend and descend stairs using legs and feet
• Able to lift 50 pounds on a regular basis and up to 75 pounds occasionally
• Able to bend, stoop, twist, squat, and kneel to perform essential functions
• Able to reach overhead and at or below shoulder level
• Able to read, write, distinguish, and speak English in order to communicate with colleagues, clients, and vendors
• Exposure to various cleaning chemicals
• Exposure to loud noises such as lawn mowers, snow blowers, drills, etc
• Able to visually inspect facilities
• Must meet all federal, state, and local health regulations which include criminal background investigation and reference inquiries
• Requires occasional on-call response outside of regular schedule including nights and weekends
  
  

Why This Role Is Exciting

• Opportunity to oversee brand-new, purpose-built facilities from day one
• Influence the long-term functionality and sustainability of multiple properties
• High-impact role with both strategic and hands-on impact
• Leadership position that supports a high-performing team of maintenance professionals and supported by a stable executive leadership team
• Competitive pay and benefits (including health and dental insurance)
• Generous holiday and other paid time off
  
  

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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