What are the responsibilities and job description for the Administrative Assistant I position at Moxieit?
Administrative Assistant – Legislative Office (Temporary, Full-Time)
- Serve as the primary administrative assistant to the OHCA Legislative Liaison during the legislative session.
- Manage daily clerical and communication workflow for the legislative office.
- Monitor, read, and review a high volume of legislative bills and amendments to identify those impacting OHCA.
- Maintain and update complex legislative tracking spreadsheets and databases for real-time bill status.
- Serve as the main point of contact for phone communications; take detailed messages, route calls, and return inquiries to legislative staff and stakeholders.
- Draft and prepare daily bill summaries, status reports, and briefing materials for agency leadership.
- Coordinate with internal departments by routing bills to subject matter experts and legal counsel for feedback.
- Manage the Legislative Liaison’s calendar, appointments, and meeting logistics.
- Support the compilation and organization of departmental input for legislative fiscal impact statements.
- Maintain accurate, confidential physical and electronic records of bills, committee notes, and correspondence.
- Perform additional administrative duties as assigned.
- Utilize Microsoft Excel and Microsoft 365 applications for tracking and reporting.
- Establish and maintain cooperative relationships with legislators, Capitol staff, and agency personnel.
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- Serve as the primary administrative assistant to the OHCA Legislative Liaison during the legislative session.
- Manage daily clerical and communication workflow for the legislative office.
- Monitor, read, and review a high volume of legislative bills and amendments to identify those impacting OHCA.
- Maintain and update complex legislative tracking spreadsheets and databases for real-time bill status.
- Serve as the main point of contact for phone communications; take detailed messages, route calls, and return inquiries to legislative staff and stakeholders.
- Draft and prepare daily bill summaries, status reports, and briefing materials for agency leadership.
- Coordinate with internal departments by routing bills to subject matter experts and legal counsel for feedback.
- Manage the Legislative Liaison’s calendar, appointments, and meeting logistics.
- Support the compilation and organization of departmental input for legislative fiscal impact statements.
- Maintain accurate, confidential physical and electronic records of bills, committee notes, and correspondence.
- Perform additional administrative duties as assigned.
- Utilize Microsoft Excel and Microsoft 365 applications for tracking and reporting.
- Establish and maintain cooperative relationships with legislators, Capitol staff, and agency personnel.
-