What are the responsibilities and job description for the Administrative Manager position at Motek Eurowerkz?
Job Title: Administrative Manager
Location: Plano, TX
Position Type: Full-time, In-person
We are seeking a highly organized and detail-oriented Administrative Manager to support daily operations across multiple departments. This position provides essential administrative support, communication management, hiring assistance, marketing assistance as needed, and invoice/paperwork processing for the service department.
The Administrative Manager serves as an operational backbone, ensuring the flow of information is accurate, timely, and received by the appropriate teams.
Key Responsibilities:
Communication & Coordination
- Monitor emails, voicemails, messages, and notifications
- Forward all important information to the correct department group chats
- Route all customer leads and inquiries from social media, email, and LinkedIn to the respective chats
- Check Tekmetric regularly for client texts and relay updates to the service team
Service Department Administrative Support
- Enter vendor invoices into Tekmetric daily
- Assist with maintaining an accurate service department paper trail, ensuring all invoices, documents, and notes are accounted for
- Follow up with the service team regarding missing or unclear information
Hiring & Recruitment Assistance
- Post and manage job listings across Indeed, LinkedIn, and other platforms
- Review applicants and communicate qualified candidates to management
- Coordinate and schedule interviews
- Assist with onboarding documentation and file collection
Marketing Support (As Needed)
- Assist with tasks such as content organization, providing info to marketing, or sharing event leads
- Forward marketing-related items to the marketing chat
Online Presence & Public Platforms
- Monitor online reviews and report suspicious/false reviews to management
- Post to shop LinkedIn at least once weekly - posts must be professional as opposed to the social media posts
Calendar & Administrative Support
- Update shared calendars with interviews, meetings, and deadlines
- Add schedule updates received via email or chat
- Assist upper management with administrative tasks as needed
Qualifications:
Required
- Administrative or office management experience
- Excellent communication & multitasking skills
- High attention to detail
- Ability to work independently
- Proficiency with Google Workspace or Microsoft Office
Preferred
- Experience with Tekmetric
- Experience managing business social media/LinkedIn
- Hiring or onboarding experience
- Exposure to basic marketing support
- Public Notary License a plus
What We Offer:
- Competitive pay
- Sign-on bonus
- Relocation assistance
- Growth opportunities
- A collaborative team environment
- Training and support across departments