Payroll and Billing Manager

Job Summary

As the Payroll and Billing Manager, you’ll lead a high-performing team to ensure accurate, compliant, and efficient multi-state payroll and government contract billing operations. This pivotal role combines leadership, strategy, and hands-on expertise to drive financial accuracy, streamline processes, and support company-wide success.

Essential Functions:

• Responsible for multi-state payrolls, ensuring adherence to company accounting procedures, related regulatory compliance, and DCAA guidance.
• Prepare, submit, and post contract billing via government payment systems and the job cost system, ComputerEase.
• Supervise and develop a team of two to three payroll personnel.
• Manage compliance of the electronic timekeeping system.
• Ensure the accuracy of employee payroll records, including exemptions, deductions, job changes, and PTO balances, in accordance with various policies (Exempt, SCA, CBA).
• Oversee the processing of garnishments and orders, ensuring adherence to federal and state limitations.
• Manage contract billing, reporting, and monthly review of Work in Progress (WIP) and budgeting.
• Provide expert payroll information and resolve complex questions from employees, managers, and external partners.
• Manage and participate in internal and external audit processes (e.g., 401k, benefits, financial, DCAA).
• Investigate and resolve escalated payroll discrepancies.
• Establish and maintain departmental guidelines, procedures, and goals related to efficiency, accuracy, and process improvement initiatives.
• Ensure the protection of all sensitive and personally identifiable information within the department.
• Prepare reports summarizing earnings, taxes, deductions, and other payroll data, and submit payroll tax reports.
• Maintain levels of funds for contracts and prepare customer notices in accordance with contract directives.
• Develop job budgets and establish jobs within the accounting system while tracking contract modifications and charge codes.

Qualifications:

• Minimum of two (2) years’ experience managing in-house payroll processing
• Minimum of one (1) year managing 2-5 team members
• Minimum of two (2) years of billing/invoicing processing and management experience
• Minimum of Two (2) years’ experience of accounting software
• MS Office suite experience. Advanced Excel skill level.
• ComputerEase experience preferred
• Fundamental Payroll Certification (FPR) or Certified Payroll Professional (CPP) preferred

Education:

• Bachelor’s Degree in Finance, Accounting, or related field