Payroll & Billing Manager

Job Summary

The Payroll and Billing Manager is responsible for the payroll and invoicing processes at the PTi Corporate office. This position works closely with other departments, such as A/P and A/R, Human Resources/Benefits, and Executive Management.

Essential Functions

• Responsible for multi-state payrolls, ensuring adherence to PTi Accounting SOPs, related regulatory compliance, and DCAA guidance.
• Prepare, submit, and post contract billing via government payment system and PTi job cost system, ComputerEase
• Supervises and develops a team of two to three payroll personnel
• Manages the compliance of the electronic timekeeping system
• Ensures the accuracy of employee payroll records, including exemptions, deductions, job changes, and PTO balances in accordance with various policies (Exempt, SCA, CBA).
• Oversees the processing of garnishments and orders ensuring adherence to federal and state limitations.
• Manage contract billing, reporting, and the monthly review of Work in Progress (WIP) and budgeting.
• Provides expert payroll information and resolves complex questions from employees, managers, and external partners.
• Manages and participates in internal and external audit processes (e.g., 401k, benefits, financial, DCAA).
• Investigates and resolves escalated payroll discrepancies
• Establishes and maintains departmental guidelines, procedures, and goals related to efficiency, accuracy, and initiatives.
• Ensures the protection of all sensitive and personally identifiable information within the department.
• Prepares reports summarizing earnings, taxes, deductions, and other payroll data and submits payroll tax reports.
• Maintains levels of funds for contracts and prepares customer notices IAW contract directives.
• Develops job budgets and establishes jobs within the accounting system, while tracking contract modifications and charge codes.
• Supports PTi's QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives.
• Other duties as assigned.
  
  

Qualifications

Experience:

• Minimum of two (2) years' experience managing in-house payroll processing
• Minimum of one (1) year managing 2-5 team members
• Minimum of two (2) years of billing/invoicing processing and management experience
• Minimum of Two (2) years' experience of accounting software
• MS Office suite experience. Advanced Excel skill level.
• ComputerEase experience preferred
• Fundamental Payroll Certification (FPR) or Certified Payroll Professional (CPP) preferred
  
  

Skills

• Current on new legislation and regulatory rulings impacting payroll and billing with the ability to develop strategies to ensure organizational compliance.
• Ability to analyze information using principles of accounting, billing, and job set up
• Extreme attention to Detail
• Must demonstrate the ability to effectively read and write in English, and comprehend written instructions, perform common mathematical tasks, and communicate effectively.
  
  

Certificate, License, Registration, Etc.

• Completion of company mandated training applicable to position.
  
  

Education

• Bachelor's degree in Finance, Accounting, or related field
  
  

PTi maintains a drug-free workplace and performs pre-employment and random substance abuse testing and background verification checks. PTi is an EEO/Affirmative Action employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment to include recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, training, and compensation.