Personal Assistant (Part-Time)

Schedule: Part-time, 20 hours per week, Monday–Friday

Compensation & Benefits: Competitive hourly rate with benefits provided at 20 hours/week

Transportation: Must live locally and have reliable access to a car

A private individual seeks a highly organized, discreet, and proactive Part-Time Personal Assistant to provide comprehensive personal, household, and administrative support. This role requires a trusted professional who can manage day-to-day logistics, be flexible, anticipate needs, and handle a wide range of responsibilities with minimal supervision.

Key Responsibilities

• Manage email inboxes, calendars, contacts, and scheduling; flag urgent or time-sensitive matters
• Handle incoming and outgoing mail, packages, and deliveries
• Assist with day-to-day personal tasks and special requests as needed
• Coordinate closely with another executive assistant to ensure calendar alignment, particularly around travel
• Oversee household staff, including daily task coordination, periodic walk-throughs, and quality checks
• Ensure the residence is well-maintained by proactively monitoring the home and grounds, identifying issues, and arranging repairs
• Maintain relationships with household vendors and service providers (e.g., plumber, landscaper, repair professionals, caterers), keeping organized records of services and interactions
• Monitor the property during travel, including deliveries, alarms, and scheduled maintenance
• Purchase and track gifts for family and friends; maintain organized records of gifts given and received
• Ensure household supplies are consistently stocked and maintain an accurate inventory (from pantry items to household essentials)
• Manage specialty household needs, such as wine inventory and coordinating purchases
• Pay household bills and expenses and prepare clear monthly expense summaries
• Track and organize receipts and vendor invoices
• Manage prescription refills and online medication services; liaise with medical offices as needed
• Oversee home technology systems, including Wi-Fi, printers, and in-home media; provide basic tech support (Apple ecosystem preferred)
• Coordinate in-home and off-site events such as dinners, social gatherings, and holidays
• Assist with travel planning and pre- and post-trip logistics

Qualifications & Attributes

• Proven experience as a personal assistant, house manager, or similar private support role
• Must live local to areas near Boston, MA and have reliable access to a car and possess a driver's license.
• Exceptionally organized, detail-oriented, and able to manage multiple priorities simultaneously
• Proactive, resourceful, and comfortable operating with limited direction
• Strong communication skills and sound judgment when handling confidential information
• Tech-savvy, with comfort supporting everyday digital tools and systems
• Professional, adaptable, and service-minded with a calm, solutions-oriented approach

*Quoted salary range does not guarantee the final salary offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.**

**This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**