Executive Assistant to the Founder

Executive Assistant to the Founder

Overview

The Executive Assistant to the Founder provides high-level administrative, operational, personal, and event support to ensure seamless execution of both business and select personal priorities. This role plays a key part in coordinating events, managing logistics, and supporting the Founder’s creative and professional presence. Discretion, proactive problem-solving, and exceptional organizational skills are essential.

Key Responsibilities

Executive Support

• Manage and maintain the Founder’s calendar, including meetings, creative sessions, travel, and events
• Act as a primary point of contact, managing email, correspondence, and scheduling with professionalism and discretion
• Prepare meeting agendas, presentations, briefing materials, and follow-ups
• Coordinate with internal teams and external partners to support business initiatives
• Track deadlines, projects, and priorities to ensure alignment and timely execution

Event Planning & Coordination

• Plan, coordinate, and execute company, client, and Founder-led events from concept through completion
• Manage event logistics including venue sourcing, vendor coordination, contracts, timelines, and budgets
• Oversee guest lists, invitations, RSVPs, and attendee communications
• Coordinate on-site event execution, including setup, run-of-show, and breakdown as needed
• Support branded, creative, and experiential events aligned with the company’s vision
• Post-event follow-up including vendor reconciliation, feedback, and documentation

Operational & Administrative Support

• Assist with day-to-day operations, including document management, expense tracking, and invoicing
• Organize digital and physical files for efficiency and easy access
• Support special projects and creative initiatives as needed
• Conduct research and prepare materials to support decision-making

Personal Assistant Support

• Handle select personal tasks to optimize the Founder’s time (e.g., travel planning, appointments, errands, household coordination)
• Manage personal logistics with a high level of trust and confidentiality

Qualifications

• 7 years of experience supporting a Founder, executive, or principal
• Demonstrated experience coordinating events, meetings, or experiential initiatives
• Exceptional organizational, multitasking, and time-management skills
• Strong written and verbal communication skills
• High level of discretion, professionalism, and reliability
• Ability to anticipate needs and work independently in a fast-paced, creative environment

Preferred Skills

• Background in creative, entertainment, fashion, media, or startup environments
• Experience working with vendors, contracts, and event budgets
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, and project management tools

Work Style

• Detail-oriented, adaptable, and proactive
• Calm under pressure and capable of managing multiple priorities
• Collaborative yet confident working autonomously