Accounting & Front Office Assistant

Job Overview

We are seeking a dynamic and detail-oriented Accounting & Front Office Assistant to join our team. This role offers an exciting opportunity to contribute to both financial operations and front desk functions, ensuring smooth daily activities across accounting processes and client interactions. The ideal candidate will bring a strong foundation in accounting principles, proficiency with various financial software, and excellent customer service skills. Your energetic approach will help foster a positive environment while maintaining the integrity of confidential financial information. This paid position is perfect for someone eager to develop their expertise in corporate and governmental accounting within a fast-paced setting.

Duties

• Manage accounts payable and receivable, ensuring timely processing of invoices, payments, and collections using software such as QuickBooks, Xero, or Sage
• Perform bank reconciliations, balance sheet reviews, and general ledger entries aligned with GAAP (Generally Accepted Accounting Principles) standards
• Utilize financial systems like Workday, ADP, Kronos, UltiPro, Ceridian, or PeopleSoft for payroll processing and employee data management
• Conduct data entry tasks with high accuracy, including journal entries, account analysis, and account reconciliation
• Support bookkeeping activities for diverse accounts, including governmental or non-profit organizations
• Assist with budgeting processes and financial data analysis through Excel data analysis tools and spreadsheets
• Provide front office support by answering inquiries, managing visitor access, handling confidential information professionally, and maintaining organized records

Qualifications

• Proven experience in accounting or finance roles with familiarity in corporate accounting practices and financial concepts such as debits & credits, journal entries, and account analysis
• Hands-on experience with accounting software like QuickBooks, Sage, Xero, PeopleSoft or similar systems; familiarity with ADP or Ceridian is a plus
• Knowledge of SOX (Sarbanes-Oxley Act) compliance requirements and governmental accounting standards preferred
• Strong proficiency in Microsoft Office Suite—especially Excel for data analysis—and spreadsheet management skills
• Excellent numeracy skills with the ability to perform 10 key typing accurately and efficiently
• Demonstrated ability to handle confidential information discreetly while maintaining high attention to detail
• Effective customer service skills with the ability to communicate clearly and professionally in person or via phone/email
• Ability to perform basic math calculations related to budgeting, credit analysis, and account reconciliation confidently
• Strong organizational skills with the capacity to prioritize tasks in a fast-paced environment

Join us to be part of a vibrant team where your contributions directly impact our operational excellence! We value proactive individuals who are eager to grow their expertise in accounting systems and financial management while delivering exceptional support at the front desk. This is your chance to develop your career within a supportive environment that emphasizes professionalism, accuracy, and positive engagement.

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: In person

Salary : $20 - $22