What are the responsibilities and job description for the Admin. Assistant (HR - Finance - SIS) position at Monroe County School District?
Administrative Assistant Finance and Payroll Manager
- Administration:
- Assist Leadership with smooth daily operations
- Support leadership to achieve business objectives
- acting as liaison to the District office as required
- address departmental issues
- Support faculty, staff, parents and students
- Share information for general office policy and procedures
- Coordinate CPR training
- Manage ELC database for VPK and School Readiness requirements
- Finance:
- General bookkeeping duties, including posting and reconciling information to QuickBooks
- Organize and maintain streamlined accounting system
- Create and maintain annual budget and chart of accounts
- Process payments in a timely manner
- Perform Bank Reconciliations on a monthly basis
- Make deposits and record all cash, checks and credit card receipts on hand as well as through DonorView and Square
- Submission of monthly financial reporting and board minutes to the district
- Prepare and submit annual Cost Report to the District
- Manage and submit all annual audit documents
- Manage After Care and Extended Day Programs billing and collection
- Enter VPK attendance and submit to ELC for payment monthly
- Human Resources:
- Process documentation for employment applications including prior employment verification
- Onboarding and Offboarding with the District
- Hiring and separations for payroll and benefits
- Prepare employment contracts
- Liaise with CoAdvantage to report and manage payroll and benefits
- Manage Time Cards
- Follow up with substitute coverage for unexpected absences
- Manage Employee Data and Verification Reports in compliance with DOE Surveys in FOCUS
- Maintain Employee related files including instructional certification compliance
- SIS (Student Information Systems)
- Keep student records updated in FOCUS, FileMaker Pro, and physical copies
- Assist AHEC with annual physicals for all students
- CHIPS management with backup and monthly documentation
- Assist instructors, admin, Principal, students, and parents with documentation and records upkeep
- Update all student information devices such as Remind, Transparent Classroom, IXL, Smore, etc.
- Budget Management & Accountability
- Knowledgeable in monthly financial reporting, payroll, accounts payable, accounts receivable, and bank reconciliation.
- Profit & Revenue Optimization
- Audit compliance
- Experience in effectively communicating key data.
- Customer Service.
- Regulatory compliance within school district.
- Schedule Administration; Highly organized with keen attention to detail
- Good mathematical background and ability to sort, check, count and verify numbers.
- Positive work ethics
- Professional communication skills
- Proactive Problem-solver
- Self-motivator
- Ability to cooperate/get along with others
- Dependable/Flexible/adaptable
- Quickbooks desktop software
- Microsoft Office with proficiency in Excel and Word
- FilemakerPro
- Respect for self, others, and the environment