Operations Administrative Assistant

GENERAL STATEMENT OF DUTIES: The Operations Administrative Assistant facilitates the timely execution of paperwork and reporting for Purchasing, Production, and Logistics. This individual will provide data entry, ordering support, and assist with projects that enable accuracy and improvement in the daily operations of our supply chain. This position coordinates data entry needed daily for Production, executes physical counts for Purchasing, and assists with data entry required for operational compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to Mohawk’s leadership and department heads.
• Execute daily routine reporting for:
  1. Production
  2. Purchasing
  3. Scheduling functions
• Complete data entry for Receiving to update inventory and trigger payment.
• Complete data entry for Production to update inventory.
• Complete data entry of hours worked for Production personnel.
• Conduct walk-throughs of production supplies and execute their reorders to replenish them, in partnership with Mohawk’s Buyer.
• Maintain organized systems for digital files, reports, and documentation.
• Assist with implementation of process improvements to increase efficiency.
• Other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, and SKILLS:  

• Must possess exceptional verbal and written communication skills. 
• Demonstrated ability to work cooperatively with management, co-workers, vendors, and distributors. 
• Must be willing to learn Mohawk’s products and services.  
• Must be detail oriented with attention to accuracy. 
• Must be an analytical thinker and have exemplary organizational project management skills and be flexible to changing needs.   
• Must be able to read, write, and speak English language and be understood.  
• Must be able to work with minimum supervision. 
• Demonstrated ability to handle multiple projects simultaneously. 
• Must be able to work with various technology.   
• Must exhibit a professional appearance and interact professionally with people both in person and on the telephone.  
• Must be proficient in Microsoft software application (Excel, Word, and Outlook). 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

EDUCATION and/or EXPERIENCE:  High school diploma required, college degree preferred. Minimum of 2-4 years in a manufacturing facility with a role in operations or supply chain.  Prior experience working with an ERP system preferred. 

CERTIFICATES, LICENCES, REGISTRATIONS:  None.

SUPERVISORY RESPONSIBILITIES:  None.

PHYSICAL DEMANDS:  Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.   Physical activity includes walking, standing, bending, squatting, reaching above shoulders and lifting up to 40 lbs.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:  Perform office activities in a well lighted and well ventilated area.  May be subject to changes in temperature and exposure to dust.   Will be exposed to uncontrolled/variable environmental conditions in an outdoor and warehouse environment.   Normally acceptable office physical environment with no abnormal hazards or risks.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TDD/TTY: email HR@mohawklifts.com

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, veteran or military status, national origin or ancestry, age, physical or mental disability, creed, citizenship, marital status, sexual orientation, prior arrest or conviction record, genetic predisposition, political affiliation or belief, status as a domestic violence or stalking victim, beneficiary status of programs financially assisted under Title I of the WIA, or any other protected class under federal, state or local law.  Mohawk Lifts LLC takes affirmative action in support of its policy to employ and advance in employment individuals who are protected veterans and individuals with disabilities.