Administrative Office Support $20/hr

Administrative Office Support

Location: Saint Joseph, MO 64506
 Pay: $20.00/hour
 Schedule: Monday - Friday, 8:00 AM - 5:00 PM
 Assignment Length: 6-month contract with potential for permanent hire
 Language Requirement: English

Position Summary

We are seeking a highly organized and detail-oriented Administrative Office Support professional to assist with case file management, client support services, and daily office operations. This role is critical in ensuring accurate documentation, efficient processing of supportive services, and maintaining organized systems across multiple platforms.

This is an excellent opportunity for someone who thrives in a structured environment, enjoys working with data and documentation, and is passionate about supporting both internal teams and clients.

Key Responsibilities

• Review and update electronic case files, ensuring accuracy and completeness
• Utilize systems such as QuickBase, Adobe, and internal databases for documentation and tracking
• Assemble informational materials and client packets as requested
• Generate and compile reports using system data and available resources
• Process supportive services by:
• • Reviewing submitted forms
  • Contacting clients to verify information, including addresses
  • Ordering necessary items and confirming receipt
  • Documenting updates in accordance with State requirements
• Distribute, track, and reconcile:
• • Transportation assistance, including bus passes and gas cards
  • Debit cards for internet and mobile services
• Obtain and maintain client signatures and required documentation
• Upload and manage documents within electronic case file systems
• Maintain and organize shared drive documentation for the project
• Monitor, order, and maintain office supply inventory
• Track and report supply orders to management and accounting monthly
• Perform general administrative and clerical duties as needed
• Support additional tasks and projects as assigned

Qualifications

• High School Diploma or GED required
• Previous administrative, clerical, or office support experience preferred
• Experience working with databases or case management systems is a plus

Required Skills & Competencies

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize effectively
• Strong customer service skills with a positive, professional demeanor
• Ability to work independently and as part of a team
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
• Comfortable navigating multiple systems and software platforms

Why This Role Stands Out

• Consistent Monday through Friday schedule
• Opportunity for long-term placement and career growth
• Hands-on experience with case management systems and reporting
• Meaningful work supporting client services and community programs
• Stable, structured work environment