Administrative and Operations Assistant

Our client a premier law firm in Washington, DC is seeking a Administration and Operations Assistant will provide essential support to leadership and play a key role in ensuring smooth day-to-day operations. This role requires a proactive, resourceful, and detail-oriented individual with excellent organizational and communication skills. The ideal candidate is comfortable managing competing priorities, thrives in a fast-paced environment, and maintains a high level of professionalism, confidentiality, and integrity.

Responsibilities

• Coordinate employee events and logistics, including meetings, receptions, and holiday gatherings.
• Process, track, and reconcile expenses and invoices.
• Maintain operations databases, administrative lists, forms, and documents.
• Support onboarding of staff and legal personnel.
• Serve as a liaison for building and facilities operations, including maintenance requests, vendor communications, and directory updates.
• Partner with Office Services and Hospitality staff to support daily operations.
• Document and submit maintenance issues.
• Manage temporary ID badge inventory and office key distribution.
• Oversee inventory of office items, including art and furniture.
• Assist with office moves and maintain updated floor plans.
• Support emergency preparedness procedures and maintain related equipment.
• Assist with budgeting and accounting-related tasks.
• Provide general administrative support to leadership.
• Perform other duties as assigned.

Qualifications

• High School Diploma required; Bachelor’s degree preferred.
• 1–3 years of related experience preferred.
• Event planning experience a plus.
• Experience in a law firm or professional services environment preferred.
• Proficiency in Microsoft Word and Outlook (calendar management required). Familiarity with Excel, PowerPoint, and financial or recruiting systems a plus.
• Strong organizational skills with keen attention to detail.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Professional demeanor with excellent interpersonal and communication skills.
• Customer-service oriented and a strong team player.
• Good judgment and ability to escalate issues appropriately.
• High energy, resourceful, and proactive.