Accounting Assistant

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Description

Discover the Miravida Difference

Join the team and help shape our senior living community. Your work will contribute to a legacy of love and connection. Your journey with us will not only transform your life but also profoundly touch the lives of those around you.

Who We Are

• Our History: In 1963, in the heart of Oshkosh, a special community took shape: Miravida Living, originally Lutheran Homes of Oshkosh. The journey began with a vision to create a senior living community overflowing with joy and avenues for fulfillment.
• Our Campus: Miravida Living is home to a diverse array of living options, including 55 Retirement Living at Carmel Residence and Simeanna Apartments; Assisted Living, Respite, and Memory Care at Gabriel’s Villa and Elijah’s Place; as well as Skilled Nursing and Rehabilitation at Bethel Home, Eden Meadows, and our Green House Homes.
• Our Beliefs: Our daily contributions shape an environment where love, joy, peace, patience, kindness, faithfulness, gentleness, and self-control are present every day for our teams and elders. When you join our team, you are united in this effort to create a community that embodies these virtues.
• Our Commitments: We believe every stage of life should be lived to the fullest and have made a commitment to our elders, thoughtfully designing opportunities and initiatives that enrich the mind, body, and spirit of our community members through six key areas:
• Awaken: Faith and Reflection
• Connect: Social Engagement
• Contribute: Sharing and Mentoring
• Discover: Intellectual Engagement
• Explore: Environmental Experience
• Strengthen: Moving and Nourishing
  
  

Who We Are Looking For

Everyone on our team plays a crucial role in upholding our beliefs and commitments, and your contributions can significantly enhance our community's well-being. For this role, we are seeking a caring, dynamic Accounts Receivable/Billing Specialist ready to bring their expertise and heart to our community. Within the Miravida Living community, you will:

• Engage and Connect: Your interactions will make a profound difference in the lives of our residents, providing care that’s both healing and empowering.
• Lead and Inspire: As part of the team, you will be an example to peers, guiding them in providing top-notch care.
• Grow and Thrive: You will participate in a supportive environment that values your contributions and helps you to develop professionally.
• Embrace Inclusivity: As a team member, you will join a dedicated team that celebrates diversity and prioritizes inclusion in all aspects of our work.
• Well-being Priority: You will contribute to an environment that prioritizes not only the well-being of our residents but also yours.
• Meaningful Contributions: Your journey at Miravida Living is not just a job, but an opportunity to create meaningful connections in an environment of care and respect.
  
  

Essential Functions

At Miravida Living, the Accounting Assistant is responsible for the receipt and accounting of funds being paid to the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment for goods and services completed by the organization.

Requirements

Summary/Objective

The Accounting Assistant will provide financial, administrative and clerical support to Miravida Living. He/she will support the business office by processing and verifying invoices for 11 facilities. Responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner.

Essential Functions

• Reviews invoices for appropriate documentation and approval prior to payment
• Process 3-way purchase orders, matching invoices and resolving all discrepancies
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Reviews all invoices for appropriate documentation and approval prior to payment
• Print checks, obtain all signatures for checks and distribute checks accordingly
• 1099 and 1096 processing
• Respond to all vendor inquiries, reconcile vendor statements and research and correct discrepancies
• Process A/P month end
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Complete credit applications, tax exemptions certificates and W-9s for vendors
• Participate in proactive team efforts to achieve departmental and company goals
• Provide leadership to others through example and sharing of knowledge/skill
• Sort and distribute incoming mail
• Any additional duties as assigned by supervisor
  
  

Competencies

• High acumen for financial management
• Strong organizational skills and attention to detail. Handle multiple tasks simultaneously
• Ability to consistently meet deadlines
• Consistent delivery of excellent customer service
• Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.
• Apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to add, subtract multiply and divide in all units of measure, using whole numbers, common fractions, and decimal and compute rate, ratio, and percentages
  
  

Required Education And Experience

• Associate degree in business, accounting, financial management or related field preferred
• 3 years experience and/or training.
• Managed Care Billing (MCO) & Hospice billing preferred.
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Physical Activity Level

Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature. Manual dexterity enough to reach/handle items and work with the fingers.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours are Monday and Friday 8:00am to 4:30pm. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00am and 3:30pm.

Travel

Minimal travel is required with this position. Travel between each facility may be require as well as to and from community resources.

AAP/EEO Statement

It is the policy of Miravida Living to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Miravida Living will provide reasonable accommodations for qualified individuals with disabilities.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Signature

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee Printed Name:

Employee Signature: _____ ____________ ____ Date________________