Billing Specialist

Projects Billing Specialist

Location: Indianapolis, IN (Onsite)

Position Summary

A well-established company is seeking an experienced Projects Billing Specialist to join its accounting team. This role is responsible for managing complex project billing, ensuring invoices comply with contractual requirements, and partnering with internal project leaders to support accurate and timely invoicing.

The ideal candidate thrives in a fast-paced environment, enjoys solving billing challenges, and has experience handling high invoice volume while maintaining exceptional attention to detail.

Responsibilities

• Prepare, review, and process a large volume of client invoices each month.
• Partner with project managers and accounting leadership to ensure billing complies with contract terms and client requirements.
• Review draft invoices, analyze discrepancies, and coordinate revisions before final submission.
• Interpret billing agreements and execute project-specific billing terms accurately.
• Ensure invoices meet contract requirements and client invoicing guidelines.
• Submit invoices through electronic billing platforms when required.
• Monitor invoice status and resolve billing issues, rejections, or discrepancies.
• Research outstanding accounts receivable balances and provide recommendations for collection efforts.
• Process billing adjustments, time entry corrections, and client-requested revisions.
• Maintain billing data, rates, and project information within the accounting system.
• Assist with monthly reporting, billing estimates, and other accounting projects as assigned.

Qualifications

• Minimum of 5 years of progressive project billing or client invoicing experience.
• Demonstrated experience processing a high volume of invoices with strong accuracy.
• Experience reviewing contracts and applying complex billing terms.
• Understanding of billing requirements for both public and private sector clients.
• Experience within engineering, architecture, construction, consulting, or other project-based professional services environments is highly preferred.
• Experience using Deltek, ERP, or other project accounting software is a plus.
• Strong analytical, organizational, and problem-solving skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent communication skills and the ability to collaborate with project managers and accounting leadership.

What You'll Find

• Stable, established organization with a collaborative accounting team.
• Opportunity to work alongside experienced professionals in a project-based environment.
• Competitive hourly compensation with paid overtime eligibility.
• Performance-based bonus opportunity.
• Supportive leadership that values work-life balance and team collaboration.
• Long-term career growth within a respected organization.

Work Arrangement: This is a 100% onsite position. Candidates must be comfortable with a daily commute to the Indianapolis office.