What are the responsibilities and job description for the Legal Administrative Assistant position at Miller Johnson?
Key Responsibilities And Essential Functions
At Miller Johnson, our culture is anchored in our Core Values and how we work together:
Who We Are
Integrity and Candor – We speak the truth
Down to Earth – We stay humble and real
Grit – We push through and get it done
Committed to Excellence – We raise the bar
Committed to Impact – We lift others up
How We Work
Entrepreneurial Mindset – We think like owners
Down to Business – We move fast and stay practical
Rooted and Invested – We build lasting trust
We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.
We are an Equal Opportunity Employer (EOE)
- Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.
- Monitors and coordinates task flow to ensure matters progress efficiently and accurately.
- Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.
- Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.
- Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.
- Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.
- Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.
- Oversees formatting and drafting legal documents .
- Manages incoming and outgoing mail for assigned timekeepers.
- Coordinates travel arrangements and logistical needs for assigned timekeepers.
- Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
- Shares knowledge and supports process consistency across the legal support team and practice area.
- High school diploma or equivalent required
- Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required
- Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
- Proficiency in NetDocs or other document management systems required
- Proficiency with Literia NTD or other automated document formatting systems preferred
- Proficiency with LMS accounting software for time entry and billing preferred
- Proficiency with state and federal court filing systems, including MiFile and PACER
- Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
- Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.
- Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.
- Produces high-quality, detail-oriented work. Proactively reviews documents for accuracy and completeness before submission.
- Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
- Demonstrates working knowledge of district, circuit, and federal court filing procedures .
- Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.
- Working knowledge of billing timelines and matter lifecycles.
At Miller Johnson, our culture is anchored in our Core Values and how we work together:
Who We Are
Integrity and Candor – We speak the truth
Down to Earth – We stay humble and real
Grit – We push through and get it done
Committed to Excellence – We raise the bar
Committed to Impact – We lift others up
How We Work
Entrepreneurial Mindset – We think like owners
Down to Business – We move fast and stay practical
Rooted and Invested – We build lasting trust
We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.
We are an Equal Opportunity Employer (EOE)