Legal Administrative Assistant

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down‑to‑earth culture, and deep-rooted commitment to the communities we serve is looking for a Legal Administrative Assistant (LAA) to support our Medical Recovery Practice Group (MRG). As a Legal Administrative Assistant you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. The LAA serves as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

Key Responsibilities and Essential Functions

• Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, court dates (e.g., hearings, depositions, mediations, trials, discovery deadlines) and key case milestones are accurately tracked and proactively managed.
• Monitors case progress across multiple litigation matters, helping ensure timely completion of filings, discovery, correspondence, and case-related deliverables.
• Partners with assigned timekeepers to prioritize workload, manage shifting deadlines, and respond to urgent or time-sensitive litigation matters.
• Inputs new complaints and matter data into MRG databases and systems accurately and promptly.
• Prepares, edits, proofreads, assembles, and electronically files legal documents and case-related correspondence (e.g., pleadings, discovery materials, subpoenas, exhibits, and court filings) with a high degree of accuracy and professionalism, including use of digital dictation and transcription tools as needed.
• Maintains organized electronic case files, including management of case materials, exhibits, and filing documentation, in accordance with Firm and court requirements.
• Serves as a professional point of contact for opposing counsel, courts, and internal stakeholders maintaining clear and responsive communication.
• Manages incoming and outgoing mail, travel arrangements, and other logistical support needs for assigned timekeepers.
• Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
• Shares knowledge and supports process consistency across the legal support team and the MRG.

Education and Experience

• High school diploma or equivalent required
• Minimum of 2 years of administrative experience supporting multiple timekeepers (attorneys or paralegals), practice group/firm operations required
• Minimum 1 year of litigation experience required; healthcare and/or no-fault experience preferred
• Proficiency with state court filing systems, including MiFILE, required
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
• Proficiency in NetDocs or other document management systems required
• Proficiency with Literia NTD or other automated document formatting systems preferred

Skills, Knowledge, and other Competencies

• Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
• Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment or urgent litigation needs arise.
• Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.
• Produces high-quality, detail-oriented work. Proactively reviews pleadings, filings, correspondence, exhibits, and case materials for accuracy, formatting, and completeness prior to submission.
• Understands how legal support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
• Demonstrates working knowledge of district and circuit court filing procedures.
• Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

We are an Equal Opportunity Employer (EOE)