Office Administrator

About Millennium Businesses:

Welcome to Millennium Businesses, where companies and employees unlock their full potential. Our unique approach revolves around acquiring companies, nurturing their strengths, and strategically guiding them toward sustainable growth, enabling them to reach their highest levels of success. At Millennium Businesses, we are not just a group of companies – we are a dynamic force driving change and innovation in the business landscape.

With a focus on long-term impact, we specialize in transforming businesses by leveraging our expertise, resources, and vision to fuel success and innovation. Join us and be part of a company that’s making a lasting impact and shaping the future of business.

https://www.millenniumbusinesses.com/

About the Role:

As an Office Administrator in the Construction industry, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your primary responsibility will be to provide administrative support to the management team and staff, ensuring that all office processes and procedures are followed and construction projects run efficiently. Maintaining project documentation, supporting pre-construction processes, tracking project progress, and assisting with compliance and reporting requirements are essential to the success of this position. You will be responsible for managing office supplies, coordinating meetings and appointments, and handling general office tasks. This position requires occasional travel to support project needs and coordinating documentation.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative role.
• Knowledge of office and construction management systems and processes.
• Proficient in Microsoft Office Suite and Google Workspace.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in work.
• Adaptability and willing to assist across multiple departments.

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience in the construction.
• Familiarity with Procore Project Management.
• Excellent communication and interpersonal skills.

Responsibilities:

• Provide general administrative and project support to the management team and staff.
• Track project progress, maintain project records, assist with change orders, and track and maintain job schedules and project timelines.
• Assist and maintain RFIs, submittals, warranty waivers, and any pre-construction preparation and coordination.
• Strong organizational and document management skills.
• Occasional travel to support documentation and project coordination.
• Manage office supplies and ensure their availability.
• Coordinate meetings and appointments, including scheduling and preparing meeting materials.
• Handle general office tasks, such as answering phone calls, responding to emails, and greeting visitors and maintaining company files and google workspaces.
• Maintain office records and databases, ensuring accuracy and confidentiality.

Job Details:

• Day Shift

• In-person work

• Travel requirements: Up to 50% Travel

Company Benefits:

• 401(K) with company dollar-for-dollar match up to 8%

• Health Insurance

• Vision Insurance

• Dental Insurance

• Life Insurance

• Short-term Disability

• Long-term Disability

• Critical Illness

• Employee Assistance Program (EAP)

• Professional Development Assistance

• Paid Holidays

• Flexible PTO

• Sick Leave

Compensation Package:

• Competitive wages

• Over-time pay (if applicable)

***Pay is commensurate with past experience and demonstrable ability***

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.

• Occasionally required to walk.

• Frequently required to sit.

• Continually required to utilize hand and finger dexterity.

• Occasionally required to climb, balance, bend, stoop, kneel or crawl.

• Frequently required to talk or hear.

• Rarely exposed to wet and/or humid conditions (non-weather).

• Rarely works near moving mechanical parts.

• Rarely works in high, precarious places.

• Rarely works around fumes, airborne particles, or toxic chemicals.

• Rarely exposed to outside weather conditions.

• Rarely exposed to extreme heat or cold (non-weather).

• While performing the duties of this job, the noise level in the work environment is usually low

• The employee must:

  • Occasionally lift and/or move up to 75 pounds. 

  • Occasionally lift and/or move up to 50 pounds. 

  • Continually lift and/or move up to 20 pounds. 

Drug-Free Workplace:

Millennium Business Services is committed to maintaining a drug-free workplace, and as such, all employees are required to adhere to our strict zero-tolerance policy regarding the possession, use, or distribution of illegal substances. A pre-employment drug screening is required.

Background Checks:

As part of our standard employment procedure, successful candidates for this position may be subject to a thorough background check, including but not limited to criminal history, educational verification, and professional references, in accordance with applicable laws and regulations.

Equal Opportunity Employer Statement:

Our company is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or any other status protected by law.