What are the responsibilities and job description for the Office Administrator position at Alakai Capital?
Role Overview
Alakai is seeking a part-time Office Administrator to support day-to-day office operations, internal coordination, and administrative workflows. This role is ideal for a highly organized, proactive individual who thrives in a fast-moving environment and enjoys being the connective tissue of a growing organization.
The position will start part-time with an opportunity to expand into a full-time role as responsibilities grow and the company continues to scale.
This role will work closely with leadership, accounting, property management, and asset management teams to ensure smooth office operations and consistent execution across the platform.
Key Responsibilities:
Office & Administrative Operations
- Serve as the primary point of contact for general office administration and day-to-day operational support
- Maintain office organization, supplies, vendors, and service providers
- Support onboarding and offboarding logistics for new team members
- Coordinate internal calendars, meetings, and office-related scheduling
Internal Coordination & Support
- Assist leadership and department heads with administrative tasks, document preparation, and follow-ups
- Help track tasks, deadlines, and action items across teams
- Support internal communications and ensure information flows smoothly across departments
Accounting & Operations Support
- Assist with basic accounting administration (invoice routing, expense tracking, documentation support)
- Help coordinate payment approvals and documentation in collaboration with accounting and leadership
- Support property management and asset management teams with administrative needs as assigned
Coworking & Creative Space Support (Ancillary Responsibility)
- As part of this role, the Office Administrator may serve as a primary point of contact for Alakai’s coworking and creative space located on the same floor and sharing the second half of the top level with Alakai Capital.
- Acting as an on-site contact for general inquiries, light coordination, and communication related to Studio Haus
- Assisting with ancillary walkthroughs, tours, and informal showings for prospective members or partners, as needed
- Providing basic Q&A support regarding the space, amenities, and general operations (non-sales, non-leasing)
- Helping ensure the space remains organized, presentable, and guest-ready
- Coordinating and maintaining supply orders for shared areas, including kitchen and common-use items
Qualifications & Skills
- 2 years of experience in an administrative, office management, or operations support role
- Highly organized, detail-oriented, and dependable
- Strong written and verbal communication skills
- Comfortable working in a fast-paced, entrepreneurial environment
- Proficient in Google Workspace and Microsoft Office (Outlook, Excel, Word)
- Experience with project management or tools (Asana, Ninety, Notion, etc.) is a plus
- Prior experience in real estate, finance, or professional services is a plus (not required)
Compensation & Growth
- Part-time hourly position (20–30 hours/week)
- Opportunity to transition into a full-time role with expanded responsibility and career growth